Part-Time Office Coordinator – Logistics & Admin

Staffingine LLC; Princeton (NJ); On-site; USD 25,000 - 36,000; Part time

Job summary

Staffingine LLC in the New York/New Jersey area is seeking an organized Office Coordinator to keep the office ready, handle daily administration, and coordinate local business activities.

This role is part-time, 20 hours per week, with Eastern Time hours; you’ll manage supplies, visitor reception, vendor coordination, records, and task tracking while safeguarding confidentiality and compliance.

Qualifications

• Two or more years in office administration or related role.
• Strong organizational, communication, multitasking, and problem-solving skills.
• Proficiency with MS Office or Google Workspace, email, calendars, and digital filing.
• Ability to work independently and coordinate with U.S. and India teams.
• Authorized to work in the United States; Form I-9 verification will apply.

Responsibilities

• Coordinate office setup, move-in logistics, access arrangements, and vendor services after the office location is finalized.
• Manage office supplies, equipment, internet, telephone services, deliveries, and routine maintenance.
• Welcome visitors, coordinate appointments and meetings, manage mail, and maintain an organized office environment.
• Coordinate administrative requests from banks, landlords, insurers, accountants, and other business partners.
• Maintain accurate records, invoices, receipts, vendor contacts, and task trackers.
• Provide regular updates to leadership, follow up on pending tasks, and escalate issues requiring approval.
• Maintain confidentiality of company, employee, candidate, and client information.

Skills

Organizational skills

Communication skills

Multitasking

Problem-solving

MS Office / Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Staffingine LLC in the New York/New Jersey area is seeking an organized Office Coordinator to keep the office ready, handle daily administration, and coordinate local business activities.

This role is part-time, 20 hours per week, with Eastern Time hours; you’ll manage supplies, visitor reception, vendor coordination, records, and task tracking while safeguarding confidentiality and compliance.