Office Coordinator

Staffingine LLC; Princeton (NJ); On-site; USD 25,000 - 36,000; Part time

Job summary

Staffingine LLC in the New York/New Jersey area is seeking an organized Office Coordinator to keep the office ready, handle daily administration, and coordinate local business activities.

This role is part-time, 20 hours per week, with Eastern Time hours; you’ll manage supplies, visitor reception, vendor coordination, records, and task tracking while safeguarding confidentiality and compliance.

Qualifications

• Two or more years in office administration or related role.
• Strong organizational, communication, multitasking, and problem-solving skills.
• Proficiency with MS Office or Google Workspace, email, calendars, and digital filing.
• Ability to work independently and coordinate with U.S. and India teams.
• Authorized to work in the United States; Form I-9 verification will apply.

Responsibilities

• Coordinate office setup, move-in logistics, access arrangements, and vendor services after the office location is finalized.
• Manage office supplies, equipment, internet, telephone services, deliveries, and routine maintenance.
• Welcome visitors, coordinate appointments and meetings, manage mail, and maintain an organized office environment.
• Coordinate administrative requests from banks, landlords, insurers, accountants, and other business partners.
• Maintain accurate records, invoices, receipts, vendor contacts, and task trackers.
• Provide regular updates to leadership, follow up on pending tasks, and escalate issues requiring approval.
• Maintain confidentiality of company, employee, candidate, and client information.

Skills

Organizational skills

Communication skills

Multitasking

Problem-solving

MS Office / Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

About Staffingine LLC

Staffingine LLC is a U.S.-based staffing and recruitment company establishing a dedicated office in the New York/New Jersey area. We are looking for a dependable, organized, and proactive Office Coordinator to manage office readiness, daily administration, and local business coordination.

Key Responsibilities

• Coordinate office setup, move-in logistics, access arrangements, and approved vendor services after the office location is finalized.
• Manage office supplies, equipment, internet, telephone services, deliveries, and routine maintenance.
• Welcome visitors, coordinate appointments and meetings, manage incoming mail, and maintain an organized office environment.
• Coordinate administrative requests from banks, landlords, insurers, accountants, and other business partners.
• Maintain accurate records, invoices, receipts, vendor contacts, and task trackers.
• Provide regular updates to leadership, follow up on pending tasks, and escape issues requiring approval.
• Maintain confidentiality of company, employee, candidate, and client information.

Requirements

• Two or more years of experience in office administration, reception, facilities support, or a similar role preferred.
• Strong organizational, communication, multitasking, and problem-solving skills.
• Proficiency in Microsoft Office or Google Workspace, email, calendars, and digital filing.
• Ability to work independently, coordinate with teams in the U.S. and India, and complete approved local business errands.
• Must be authorized to work in the United States; employment eligibility will be verified through Form I-9.

Experience in staffing or professional services is an advantage. A college degree is not required.

Work Schedule & Support

• 20 hours per week, normally four hours each weekday.
• Weekday business hours aligned with Eastern Time.
• Final office location and schedule to be confirmed before joining.
• Approved business expenses reimbursed according to company policy, with applicable statutory leave and workplace protections.