Part-Time Office Manager — NYC Front Desk & Ops

Closed Loop Partners; New York (NY); On-site; USD 32,000 - 42,000; Part time

Job summary

Closed Loop Partners is seeking a highly organized Office Manager to support the NYC-based team. The role sits at the reception desk and will assist management with select administrative duties.

This is a part-time, in-person position in our Midtown Manhattan office, not eligible for company benefits unless required by law. The Office Manager will oversee a 40+ person office, handle scheduling, travel planning, front desk operations, and coordination with building management.

Qualifications

• 2+ years of administrative experience in a fast-paced organization.
• Professional demeanor and excellent interpersonal skills.
• Exceptional communication, problem solving, organization, and attention to detail.
• A self-starter who can multi-task and take direction.
• Ability to exercise discretion and maintain confidentiality.
• Genuine, personal interest in sustainability and the natural environment.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage, assure, and optimize an efficient and effective office environment for 40+ team members and visitors.
• Provide general administrative support, including scheduling stakeholder meetings, room preparation, and tech support for conference rooms.
• Manage front desk activities: welcoming and directing visitors and handling calls.
• Organize and maintain kitchen and copy rooms; order supplies.
• Coordinate office rearrangements for meetings and events.
• Plan travel itineraries (domestic and international) when needed.
• Assist in preparing expense reimbursements.
• Act as main contact for building management; initiate maintenance and cleaning requests.
• Coordinate catering orders (off-site and in-office).
• Participate in special projects as needed.

Skills

Administrative experience

Professional demeanor

Interpersonal skills

Communication

Organization

Attention to detail

Discretion

Self-starter

Confidentiality

Sustainability interest

Tools

Microsoft Office Suite

Job description

Closed Loop Partners is seeking a highly organized Office Manager to support the NYC-based team. The role sits at the reception desk and will assist management with select administrative duties.

This is a part-time, in-person position in our Midtown Manhattan office, not eligible for company benefits unless required by law. The Office Manager will oversee a 40+ person office, handle scheduling, travel planning, front desk operations, and coordination with building management.