Part-Time Office & Front Desk Coordinator

Closed Loop Partners, LLC.; New York (NY); Hybrid; USD 44,000 - 47,000; Part time

Job summary

Closed Loop Partners is seeking a highly organized Office Manager to support the NYC-based team and ensure smooth office operations. The Office Manager will be seated at the reception desk and thus will often be the first team member guests and stakeholders engage with at the firm, and will also support management with select administrative duties.

This is a part-time, in-person role in midtown Manhattan. This role requires 2+ years of administrative experience, strong MS Office skills, and a

Qualifications

• 2+ years of administrative experience in a fast-paced organization.
• Professional demeanor and excellent interpersonal skills.
• Exceptional communication, organization, and problem-solving abilities.
• Ability to multi-task and manage competing priorities.
• Discretion and confidentiality in handling sensitive information.
• Genuine interest in sustainability and the environment.

Responsibilities

• Manage front desk, greet visitors, and direct inquiries.
• Coordinate scheduling for stakeholder meetings and room prep.
• Provide general administrative support and tech assistance for conference rooms.
• Maintain kitchen and copy areas, including supplies orders.
• Organize office rearrangements for team meetings and events.
• Plan domestic/international travel itineraries as needed.
• Assist with expense reimbursements and vendor communications.
• Be main contact for building management and cleaning/maintenance requests.
• Coordinate catering for off-site and in-office events.

Skills

Administrative experience

Interpersonal skills

Communication

Organization

Multitasking

Discretion and confidentiality

Sustainability interest

Microsoft Office

Tools

Microsoft Office

Job description

Closed Loop Partners is seeking a highly organized Office Manager to support the NYC-based team and ensure smooth office operations. The Office Manager will be seated at the reception desk and thus will often be the first team member guests and stakeholders engage with at the firm, and will also support management with select administrative duties.

This is a part-time, in-person role in midtown Manhattan. This role requires 2+ years of administrative experience, strong MS Office skills, and a