Office Administrator

Confidential; New York (NY); On-site; USD 27,552 - 34,440; Part time

Benefits offered by this job

Friendly, supportive work environment

Collaborative culture

Free snacks and beverages

Flexible part-time hours

Stable, long-term position

Job summary

A professional services firm in New York is seeking a Part-Time Office Administrator to support daily operations. The role involves welcoming visitors, managing supplies, and providing administrative assistance. Ideal for someone who values a friendly workplace and consistent hours, this long-term position offers a supportive culture and flexible hours.

Qualifications

• Experience in office administration, reception, or a similar support role.
• Ability to manage multiple priorities within a part-time schedule.

Responsibilities

• Welcome visitors and maintain a professional front-of-office environment.
• Manage incoming and outgoing mail, deliveries, and packages.
• Support meeting preparation and administrative tasks.
• Maintain overall office organization.

Skills

Office administration

Microsoft Office

Written communication

Verbal communication

Organizational skills

Problem-solving skills

Education

High school diploma or equivalent

College degree or equivalent experience

Job description

Hours: Approximately 12 hours per week, flexible within normal business hours

A confidential New York–based professional services firm is seeking a dependable and highly organized Part‑Time Office Administrator to support daily office operations. This role is ideal for someone who enjoys maintaining an orderly, well‑run office and is comfortable handling a variety of administrative tasks in a polished, professional environment. The ideal candidate values a friendly workplace, consistent part‑time hours, and contributing to a positive office experience for employees and visitors.

This is a long‑term, stable part‑time opportunity offering a supportive environment and a collaborative team culture.

Summary

The Office Administrator plays an important role in ensuring the office runs smoothly each day. This position supports general operations, maintains an organized and professional environment, and provides reliable administrative assistance to local leadership and staff. Success in this role requires strong communication skills, attention to detail, and a proactive, service‑oriented mindset.

Responsibilities

• Welcome visitors and maintain a professional front‑of‑office environment
• Manage incoming and outgoing mail, deliveries, and packages, ensuring timely distribution
• Monitor and replenish office supplies and coordinate restocking
• Support meeting preparation, including scheduling conference rooms and ensuring rooms are ready for use
• Provide administrative support to local leadership and staff
• Assist with simple calendar and scheduling needs when requested
• Maintain overall office organization and ensure common areas remain tidy
• Coordinate with building management and external vendors for minor facility needs
• Support small projects, onboarding activities, and ad hoc administrative tasks as assigned

Required Skills and Qualifications

• High school diploma or equivalent
• Experience in office administration, reception, or a similar support role
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong written and verbal communication skills
• Excellent organizational skills with attention to detail
• Ability to manage multiple priorities within a part‑time schedule

Preferred Skills and Qualifications

• College degree or equivalent experience
• Experience working in a corporate office environment
• Familiarity with office coordination, supply management, or facilities support
• Strong problem‑solving skills and initiative

What’s In It for You

• Friendly, supportive work environment
• Collaborative culture and great colleagues
• Free snacks and beverages available daily
• Flexible part‑time hours
• Stable, long‑term position with consistent weekly schedule

Seniority Level

Entry level

Employment Type

Part‑time

Job Function

Administrative

Industries

Business Consulting and Services