Part-Time Executive Admin & Travel Coordinator, Boston

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 32,000 - 45,000; Part time

Job summary

Beacon Hill Staffing Group, LLC is seeking a part-time Administrative Coordinator to support senior leadership in a busy athletics and recreation department at a higher education institution in Boston, MA. The position is 100% onsite, Monday–Friday, 9:00 AM–3:00 PM, and pays $28/hour for a 5+ month temporary assignment.

The role requires strong administrative experience, Bachelor’s degree, and the ability to independently manage complex schedules and travel while prioritizing competing

Qualifications

• Minimum 5 years of administrative experience required.
• Experience supporting senior leadership preferred.
• Higher education environment experience is required.
• Strong calendar management and travel coordination skills are essential.
• Excellent organizational and communication abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide day-to-day administrative and operational support for the athletics and recreation department.
• Manage complex executive calendars, schedule high-level meetings, and resolve scheduling conflicts.
• Coordinate travel arrangements, itineraries, events, and expense reconciliation.
• Prepare meeting agendas, notes, reports, and other materials.
• Support special projects and department events.
• Oversee office operations, reception, and general procedures.
• Serve as liaison between senior leadership and the department.

Skills

Administrative support

Calendar management

Travel coordination

Independent work

Communication

Prioritization

Discretion/confidentiality

Education

Bachelor's degree

Job description

Beacon Hill Staffing Group, LLC is seeking a part-time Administrative Coordinator to support senior leadership in a busy athletics and recreation department at a higher education institution in Boston, MA. The position is 100% onsite, Monday–Friday, 9:00 AM–3:00 PM, and pays $28/hour for a 5+ month temporary assignment.

The role requires strong administrative experience, Bachelor’s degree, and the ability to independently manage complex schedules and travel while prioritizing competing