Senior Office & Operations Coordinator – Onsite Boston

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid leave programs

Job summary

Beacon Hill Staffing Group, LLC is seeking a Senior Office Coordinator for its Boston office. This on-site role emphasizes office operations, client and candidate experience, project coordination, and administrative support in a fast-paced, team-oriented environment.

Ideal candidate has 4+ years in office coordination or admin roles, strong Microsoft Office skills, and the ability to handle calls, travel, procurement, and multiple projects with excellent communication and organization.

Qualifications

• Experience in office coordination and administrative support.
• Strong Microsoft Office proficiency.
• Ability to manage calls, travel planning, procurement, and multiple projects.

Responsibilities

• Serve as the primary point of contact for visitors, clients, candidates, and business partners.
• Manage office communications, incoming calls, and voicemail distribution.
• Coordinate business travel and related arrangements.
• Oversee office supply procurement and vendor relationships.
• Manage business card ordering and distribution.
• Assist with monthly credit card reconciliation and accounting processes.
• Coordinate client engagement activities and sponsorship requests.
• Plan and execute internal events, programs, and employee celebrations.
• Support purchasing, procurement, shipping, mailing, and courier requests.
• Prepare, format, and convert documents, including PDFs and resumes.
• Lead and support company-wide initiatives and special projects.
• Identify and implement process improvements to increase operational efficiency.
• Collaborate with leadership and multiple departments to support business objectives.

Skills

Office coordination

Administrative support

Travel coordination

Procurement

Project management

Tools

Microsoft Office

Job description

Beacon Hill Staffing Group, LLC is seeking a Senior Office Coordinator for its Boston office. This on-site role emphasizes office operations, client and candidate experience, project coordination, and administrative support in a fast-paced, team-oriented environment.

Ideal candidate has 4+ years in office coordination or admin roles, strong Microsoft Office skills, and the ability to handle calls, travel, procurement, and multiple projects with excellent communication and organization.