Administrative Coordinator- Athletic Department

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 32,000 - 45,000; Part time

Job summary

Beacon Hill Staffing Group, LLC is seeking a part-time Administrative Coordinator to support senior leadership in a busy athletics and recreation department at a higher education institution in Boston, MA. The position is 100% onsite, Monday–Friday, 9:00 AM–3:00 PM, and pays $28/hour for a 5+ month temporary assignment.

The role requires strong administrative experience, Bachelor’s degree, and the ability to independently manage complex schedules and travel while prioritizing competing

Qualifications

• Minimum 5 years of administrative experience required.
• Experience supporting senior leadership preferred.
• Higher education environment experience is required.
• Strong calendar management and travel coordination skills are essential.
• Excellent organizational and communication abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide day-to-day administrative and operational support for the athletics and recreation department.
• Manage complex executive calendars, schedule high-level meetings, and resolve scheduling conflicts.
• Coordinate travel arrangements, itineraries, events, and expense reconciliation.
• Prepare meeting agendas, notes, reports, and other materials.
• Support special projects and department events.
• Oversee office operations, reception, and general procedures.
• Serve as liaison between senior leadership and the department.

Skills

Administrative support

Calendar management

Travel coordination

Independent work

Communication

Prioritization

Discretion/confidentiality

Education

Bachelor's degree

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a higher education institution, is seeking a part-time Administrative Coordinator to support senior leadership within a busy athletics and recreation department. This is a 5+ month temporary position covering a leave, paying $28/hour, and working Monday through Friday, 9:00 AM-3:00 PM. The role is 100% onsite in Boston, MA, and is ideal for an experienced administrative professional who thrives in a fast-paced environment and can independently manage complex schedules, travel, and competing priorities.

Job Responsibilities

• Provide day-to-day administrative and operational support for the department and senior leadership.
• Manage complex executive calendars, schedule high-level meetings, and proactively resolve scheduling conflicts.
• Coordinate travel arrangements, itineraries, event details, and expense reconciliation.
• Prepare meeting agendas, notes, reports, communications, and other materials.
• Support special projects, committee work, research initiatives, and department events.
• Help oversee office operations, reception coverage, guest protocols, work orders, and general office procedures.
• Serve as a liaison between senior leadership and the broader department to ensure effective communication.

Candidate Qualifications

• Minimum 5 years of administrative experience required.
• Previous experience working in higher education required.
• Bachelor's degree required.
• Strong experience with complex calendar management and travel coordination.
• Proven ability to work independently in a fast-paced, high-volume environment with minimal supervision.
• Excellent organizational, communication, interpersonal, and customer service skills.
• Strong attention to detail with the ability to prioritize multiple competing deadlines.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)