Office Coordinator

Beacon Hill Staffing Group, LLC; Boston (MA); Vor Ort; USD 33.000 - 44.000; Vollzeit

Benefits dieser Stelle

Medical coverage

Dental coverage

Vision coverage

Paid leave programs

Zusammenfassung

Beacon Hill Staffing Group, LLC is seeking a Senior Office Coordinator for its Boston office. This on-site role emphasizes office operations, client and candidate experience, project coordination, and administrative support in a fast-paced, team-oriented environment.

Ideal candidate has 4+ years in office coordination or admin roles, strong Microsoft Office skills, and the ability to handle calls, travel, procurement, and multiple projects with excellent communication and organization.

Qualifikationen

• Experience in office coordination and administrative support.
• Strong Microsoft Office proficiency.
• Ability to manage calls, travel planning, procurement, and multiple projects.

Aufgaben

• Serve as the primary point of contact for visitors, clients, candidates, and business partners.
• Manage office communications, incoming calls, and voicemail distribution.
• Coordinate business travel and related arrangements.
• Oversee office supply procurement and vendor relationships.
• Manage business card ordering and distribution.
• Assist with monthly credit card reconciliation and accounting processes.
• Coordinate client engagement activities and sponsorship requests.
• Plan and execute internal events, programs, and employee celebrations.
• Support purchasing, procurement, shipping, mailing, and courier requests.
• Prepare, format, and convert documents, including PDFs and resumes.
• Lead and support company-wide initiatives and special projects.
• Identify and implement process improvements to increase operational efficiency.
• Collaborate with leadership and multiple departments to support business objectives.

Kenntnisse

Office coordination

Administrative support

Travel coordination

Procurement

Project management

Tools

Microsoft Office

Jobbeschreibung

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

This Senior Office Coordinator opportunity offers $28/hour , working 40 hours per week on a flexible schedule of 8:30 AM-5:30 PM or 9:00 AM-6:00 PM. The position is fully onsite in Boston and supports a professional services/staffing organization with a fast-paced, team-oriented environment. This is a highly visible role focused on office operations, client and candidate experience, project coordination, and administrative support.

Responsibilities

Serve as the primary point of contact for visitors, clients, candidates, and business partnersManage office communications, incoming calls, and voicemail distributionCoordinate business travel and related arrangementsOversee office supply procurement and vendor relationshipsManage business card ordering and distributionAssist with monthly credit card reconciliation and accounting processesCoordinate client engagement activities and sponsorship requestsPlan and execute internal events, programs, and employee celebrationsSupport purchasing, procurement, shipping, mailing, and courier requestsPrepare, format, and convert documents, including PDFs and resumesLead and support company-wide initiatives and special projectsIdentify and implement process improvements to increase operational efficiencyCollaborate with leadership and multiple departments to support business objectivesHandle ad hoc administrative and project-based assignments

Qualifications

Local to the Boston areaMinimum 4+ years of office coordinator, office management, or administrative support experienceStrong Microsoft Office proficiencyExperience handling calls, travel coordination, procurement, project management, and special projectsExcellent verbal and written communication skillsStrong organizational, time management, and multitasking abilitiesDetail-oriented with strong problem-solving skillsComfortable taking direction from multiple stakeholdersOutgoing, friendly, team-oriented personalityAbility to thrive in a fast-paced environment supporting multiple office locationsKnowledge of administrative operations, office procedures, and accounting practices preferred

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)