Senior Executive Assistant — Global Scheduling & Travel

Beacon Hill Staffing Group, LLC; Needham (MA); On-site; USD 81,000 - 99,000; Full time

Benefits offered by this job

9am-5pm schedule

On-site parking

Job summary

Beacon Hill Staffing Group, LLC in Needham, MA is seeking an experienced Executive Assistant to provide high-level support to senior leadership in a fast-paced, collaborative environment. The role handles complex scheduling, international travel, meetings, expenses and presentation materials, requiring 5+ years of executive support, strong judgment, and advanced MS Office and Concur skills.

The position is in-office with a 9am-5pm schedule, on-site parking, and a collaborative work environment.

Qualifications

• 5+ years of Executive Assistant experience supporting senior leaders.
• Strong organization, attention to detail and judgment.
• Advanced proficiency in MS Office and Concur.

Responsibilities

• Coordinate demanding calendars and meetings across time zones.
• Manage domestic and international travel arrangements for executives.
• Prepare itineraries and process expenses through Concur.
• Develop PowerPoint presentations and executive materials.
• Maintain Excel trackers and administrative documentation.
• Coordinate meetings and events and assist with general office needs.

Skills

Executive support

Calendar management

Travel coordination

Presentation preparation

Tools

Microsoft Office

Concur

Job description

Beacon Hill Staffing Group, LLC in Needham, MA is seeking an experienced Executive Assistant to provide high-level support to senior leadership in a fast-paced, collaborative environment. The role handles complex scheduling, international travel, meetings, expenses and presentation materials, requiring 5+ years of executive support, strong judgment, and advanced MS Office and Concur skills.

The position is in-office with a 9am-5pm schedule, on-site parking, and a collaborative work environment.