Onsite Office Administrator - Boston | Temp-to-Hire

Beacon Hill Staffing Group, LLC; Boston (MA); Sur place; USD 39 000 - 41 000; Plein temps

Résumé du poste

Beacon Hill Staffing Group, LLC, a Boston-based public pension investment organization, is seeking an Office Administrator for a 100% onsite role in Boston, MA. The temp-to-hire position runs Monday–Friday, 8:30 AM–5:00 PM, with a temporary pay of $28–$30/hour and a permanent salary range of $60,000–$65,000 depending on experience.

The role supports office maintenance, supply management, front desk backup, mail distribution, conference room setup, and document archiving.

Qualifications

• 1-3 years of office administration and/or facilities experience.
• Ability to complete tasks on time with minimal direction.
• Strong organizational skills and ability to prioritize workflow effectively.
• Strong verbal and written communication skills.
• Ability to interact professionally with colleagues at all levels of an organization.
• Comfortable working collaboratively in a team environment.
• Proactive, dependable, and willing to take ownership of responsibilities.
• Positive, hands-on, "can-do" attitude.
• Proficiency with Microsoft Word and Excel.
• Ability to lift up to 25 pounds.

Responsabilités

• Coordinate with building management regarding office maintenance, improvements, and repairs
• Maintain the general upkeep and organization of the office
• Monitor and respond to the Office Administration mailbox
• Maintain office supply inventory and place orders as needed
• Keep supply rooms and kitchens organized, clean, and fully stocked
• Maintain the kitchen throughout the day, including running and unloading the dishwasher
• Provide daily lunch coverage and additional backup support for the front desk
• Coordinate the printing and distribution of quarterly Board and Committee packages
• Monitor conference rooms to ensure they are clean and fully stocked
• Configure conference room tables and chairs to accommodate meetings
• Distribute mail and newspapers throughout the office daily
• Manage the organization's document archiving process
• Coordinate equipment and furniture deliveries
• Ensure copy machines are functioning and appropriately supplied
• Provide backup coverage for administrative staff
• Assist with ad hoc administrative requests and projects as needed

Connaissances

Office administration

Facilities coordination

Communication skills

Outils

Microsoft Word

Excel

Description du poste

Beacon Hill Staffing Group, LLC, a Boston-based public pension investment organization, is seeking an Office Administrator for a 100% onsite role in Boston, MA. The temp-to-hire position runs Monday–Friday, 8:30 AM–5:00 PM, with a temporary pay of $28–$30/hour and a permanent salary range of $60,000–$65,000 depending on experience.

The role supports office maintenance, supply management, front desk backup, mail distribution, conference room setup, and document archiving.