Part-Time Administrative Pro — QuickBooks & Office Ops

Addison Group; Austin (TX); On-site; USD 28,000 - 29,000; Part time

Job summary

Addison Group in Austin, TX is seeking a dependable Part-Time Administrative Assistant to support daily office operations in a fully onsite role. The ideal candidate will bring initiative, strong organizational skills, and a professional, personable demeanor.

This position covers front-desk duties, basic QuickBooks data entry, supply management, meeting coordination, and occasional errands. Collaboration with leadership on special projects is expected.

Qualifications

• Prev administrative or office support experience.
• Basic QuickBooks experience preferred.
• Proficiency in MS Office: Word, Excel and Outlook.
• Strong organizational and multi-tasking abilities.
• Reliable, professional demeanor; willing to help with tasks of all sizes.

Responsibilities

• Serve as primary contact for visitors and deliveries; manage mail and maintain a professional office.
• Monitor inventory; place orders and keep space orderly.
• Run occasional off-site errands (post office, etc.).
• Perform QuickBooks data entry; set up vendors/customers; reconcile statements.
• Review vendor credit applications for accuracy and completeness.
• Coordinate building maintenance and communicate with property management.
• Schedule onsite meetings; arrange visitor logistics; coordinate meals or travel as needed.
• Help organize employee appreciation events and team activities.
• Partner with Operations Lead on special projects and administrative tasks.

Skills

Organizational skills

Communication skills

Self-motivated

Adaptable

Reliability

Tools

QuickBooks

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Addison Group in Austin, TX is seeking a dependable Part-Time Administrative Assistant to support daily office operations in a fully onsite role. The ideal candidate will bring initiative, strong organizational skills, and a professional, personable demeanor.

This position covers front-desk duties, basic QuickBooks data entry, supply management, meeting coordination, and occasional errands. Collaboration with leadership on special projects is expected.