Part-Time Administrative Assistant

Addison Group; Austin (TX); On-site; USD 28,000 - 29,000; Part time

Job summary

Addison Group in Austin, TX is seeking a dependable Part-Time Administrative Assistant to support daily office operations in a fully onsite role. The ideal candidate will bring initiative, strong organizational skills, and a professional, personable demeanor.

This position covers front-desk duties, basic QuickBooks data entry, supply management, meeting coordination, and occasional errands. Collaboration with leadership on special projects is expected.

Qualifications

• Prev administrative or office support experience.
• Basic QuickBooks experience preferred.
• Proficiency in MS Office: Word, Excel and Outlook.
• Strong organizational and multi-tasking abilities.
• Reliable, professional demeanor; willing to help with tasks of all sizes.

Responsibilities

• Serve as primary contact for visitors and deliveries; manage mail and maintain a professional office.
• Monitor inventory; place orders and keep space orderly.
• Run occasional off-site errands (post office, etc.).
• Perform QuickBooks data entry; set up vendors/customers; reconcile statements.
• Review vendor credit applications for accuracy and completeness.
• Coordinate building maintenance and communicate with property management.
• Schedule onsite meetings; arrange visitor logistics; coordinate meals or travel as needed.
• Help organize employee appreciation events and team activities.
• Partner with Operations Lead on special projects and administrative tasks.

Skills

Organizational skills

Communication skills

Self-motivated

Adaptable

Reliability

Tools

QuickBooks

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Part-Time Administrative Assistant

Location: Austin, TX (100% Onsite)

Pay: $20–$21 per hour

Job Type: Contract

Schedule: Part-Time, approximately 20–30 hours per week

Benefits: This position is not eligible for benefits

Position Overview

Our client is seeking a dependable, proactive, and personable Part-Time Administrative Assistant to support daily office operations in Austin, TX. This is an excellent opportunity for someone who enjoys variety in their work, takes initiative, and is willing to jump in wherever needed. The ideal candidate has a positive attitude, strong organizational skills, and a no-task-is-too-small mentality.

This role will provide administrative and operational support to leadership and the broader team, including office management, basic QuickBooks data entry, supply management, and occasional errands.

Key Responsibilities

• Serve as the primary point of contact for visitors and deliveries, manage incoming mail and packages, and maintain a professional office environment.
• Monitor office supply inventory, place orders as needed, and maintain general office cleanliness and organization.
• Run occasional off-site errands, including trips to the post office and other locations as needed.
• Perform basic data entry in QuickBooks, including setting up vendors and customers, entering invoices, reconciling vendor statements, and maintaining supporting documentation.
• Review vendor credit applications for accuracy and completeness.
• Coordinate building maintenance agreements and communicate with property management and service providers.
• Schedule onsite meetings, coordinate visitor arrangements, and assist with ordering meals or booking occasional travel accommodations.
• Help organize employee appreciation events and other team activities.
• Partner with the Operations Lead and Managing Director on special projects and miscellaneous administrative tasks as needed.

Qualifications

• Previous administrative, office support, or related experience.
• Basic QuickBooks experience strongly preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational skills and the ability to prioritize multiple responsibilities.
• Professional, personable demeanor with strong communication and interpersonal skills.
• Self-motivated, adaptable, and comfortable taking initiative in a hands‑on environment.
• Demonstrates reliability, professional maturity, and a willingness to assist with tasks of all sizes.
• Valid driver's license and reliable transportation for occasional errands.
• Consistent employment history and demonstrated dependability.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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