Part-Time AP & Office Administrator (QuickBooks)

Hireology; Woburn, Northern (MA, KY); Hybrid; USD 24,797,000 - 38,573,000; Part time

Job summary

Hireology in Woburn, MA is seeking an AP Specialist to handle day-to-day office functions and accounts payable support. This is a part-time role reporting to the COO, with responsibilities spanning reception, invoicing, and vendor communications.

The ideal candidate has experience with QuickBooks Online, good MS Word/Excel/Outlook skills, strong attention to detail, and the ability to multitask in a fast-paced environment while delivering professional and clear communication.

Qualifications

• Competency in Microsoft Word, Excel and Outlook.
• Previous receptionist, customer services, accounting or assistant experience required.
• Experience with QuickBooks Online.
• Attention to detail required.
• Ability to multitask and prioritize tasks effectively.
• Pitch in attitude and willingness to learn a must.
• Excellent oral, written and phone communications skills.

Responsibilities

• Greet guests and manage reception duties.
• Manage office supplies and ensure cleanliness and organization.
• Process vendor invoices using QuickBooks Online.
• Match invoices with supporting documentation and code to accounts.
• Prepare weekly check run reports and issue payments.
• File weekly AP packages with supporting documents.
• Ensure compliance with accounting policies.
• Handle collection calls as needed.
• Set up customers in QuickBooks.
• Manage petty cash and miscellaneous tasks for management.

Skills

Reception duties

Multitask

Attention to detail

Communication skills

Education

Previous receptionist/ admin experience

Tools

QuickBooks Online

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Hireology in Woburn, MA is seeking an AP Specialist to handle day-to-day office functions and accounts payable support. This is a part-time role reporting to the COO, with responsibilities spanning reception, invoicing, and vendor communications.

The ideal candidate has experience with QuickBooks Online, good MS Word/Excel/Outlook skills, strong attention to detail, and the ability to multitask in a fast-paced environment while delivering professional and clear communication.