Administrative Assistant: Payments & Office Ops

Addison Group; Houston (TX); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Addison Group seeks an entry-level Administrative Assistant in Houston for a contract-to-hire role. You will handle payments, bookkeeping tasks, and general admin support, collaborating with the Shared Services Manager and team.

The position requires strong organizational skills and a proactive, dependable attitude. Responsibilities include processing payments, reconciling accounts, maintaining records, and assisting with office operations.

Qualifications

• Experience in an administrative, accounting support, cash applications, or similar role.
• Proficient in Microsoft 365 applications, including Outlook, Excel, and Word.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to handle confidential information with discretion.
• A positive, team-oriented attitude and willingness to take initiative.

Responsibilities

• Process and apply customer payments to the appropriate invoices and accounts, ensuring accuracy and timely processing.
• Review and respond to remittance information and assist with communication related to collections.
• Provide administrative support to the Shared Services Manager, including scanning documents, posting payments, maintaining records, and completing general administrative tasks.
• Assist with bookkeeping functions, including account reconciliation, purchasing, and budget tracking as needed.
• Maintain organized files, databases, and departmental records.
• Monitor office supply inventory, place orders as needed, and maintain shared office spaces, including the kitchen.
• Provide administrative support to management and assist with special projects as needed.
• Perform general clerical duties, including filing, photocopying, scanning, and document preparation.
• Perform additional administrative duties as needed.

Skills

Administrative support

Attention to detail

Organizational skills

Multi-tasking

Discretion with confidential info

Proactive / self-starter

Team player

Tools

Microsoft 365

Job description

Addison Group seeks an entry-level Administrative Assistant in Houston for a contract-to-hire role. You will handle payments, bookkeeping tasks, and general admin support, collaborating with the Shared Services Manager and team.

The position requires strong organizational skills and a proactive, dependable attitude. Responsibilities include processing payments, reconciling accounts, maintaining records, and assisting with office operations.