Part-Time AP & Office Coordinator (QuickBooks)

Hireology; Woburn (MA); On-site; USD 25,000 - 39,000; Part time

Job summary

Hireology is seeking a part-time AP Specialist to handle daily accounts payable tasks and office support. You will be the front-desk presence and play a key role in processing invoices and coordinating payments in QuickBooks Online.

The role reports to the COO and supports the accounting department with accuracy, organization, and timely processing. A proactive, detail-oriented candidate with strong communication will thrive.

Qualifications

• Experience with QuickBooks Online is required.
• Attention to detail and ability to multitask.
• Excellent communication skills in person, on the phone, and in writing.
• Previous receptionist or accounting/assistant experience is preferred.

Responsibilities

• Greet guests and manage reception duties.
• Answer phones and handle mail.
• Process vendor invoices in QuickBooks Online.
• Match invoices with supporting documentation and code accounts.
• Produce weekly AP check-run reports.
• Cut checks and mail payments.
• File weekly AP packages with supporting documents.

Skills

MS Word

MS Excel

Outlook

Tools

QuickBooks Online

Job description

Hireology is seeking a part-time AP Specialist to handle daily accounts payable tasks and office support. You will be the front-desk presence and play a key role in processing invoices and coordinating payments in QuickBooks Online.

The role reports to the COO and supports the accounting department with accuracy, organization, and timely processing. A proactive, detail-oriented candidate with strong communication will thrive.