Onsite Administrative & Operations Specialist — Austin

Addison Group; Austin (TX); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

401(k) plan with employer match

Medical and dental insurance

Complimentary onsite parking

Access to onsite fitness facility

Career growth and professional develop

Job summary

Addison Group is seeking an Administrative Assistant in Austin, TX. This full-time, onsite role supports leadership and staff, coordinates schedules and travel, handles financial administrative tasks, and maintains accurate records in a fast-paced office.

The ideal candidate has 1+ years in an administrative role, strong Excel skills, and excellent organization and communication. A college degree is not required for candidates with relevant experience.

Qualifications

• 1+ years of administrative, clerical, or office support experience preferred.
• Proficiency in Microsoft Excel with basic formulas and spreadsheet management.
• Strong organizational, written and verbal communication skills.
• Experience coordinating schedules, travel, and appointments.
• Professional demeanor with accuracy and confidentiality.
• Must work fully onsite in Austin, TX; college degree not required with relevant experience.

Responsibilities

• Provide administrative support to leadership and staff to ensure smooth daily operations.
• Organize meetings, manage schedules, and coordinate travel arrangements.
• Assist with invoice documentation, accounts payable processes, and expense reporting.
• Maintain accurate spreadsheets, files, and internal business records.
• Track office supplies, mail distribution, and order items as needed.
• Answer calls and provide professional assistance to employees, visitors, and external contacts.
• Support a clean, organized, and confidential office environment.
• Handle sensitive business information with discretion and integrity.
• Assist with special projects and other administrative duties as needed.

Skills

Organizational skills

Written and verbal communication

Prioritizing multiple tasks

Proactive

Attention to detail

Multitasking

Education

No degree required

Tools

Microsoft Excel

Job description

Addison Group is seeking an Administrative Assistant in Austin, TX. This full-time, onsite role supports leadership and staff, coordinates schedules and travel, handles financial administrative tasks, and maintains accurate records in a fast-paced office.

The ideal candidate has 1+ years in an administrative role, strong Excel skills, and excellent organization and communication. A college degree is not required for candidates with relevant experience.