Administrative Assistant - Onsite Austin | Growth & Excel

Pacific Office Automation Inc.; Austin, Northern (TX, KY); Hybrid; USD 28,000 - 29,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Job summary

Pacific Office Automation in Austin, TX is seeking a Full-Time Administrative Assistant to support daily office and sales operations. This role requires high volume data entry, accuracy, and strong organization. Overtime during closing week is required to meet deadlines.

The position supports sales reps and management, offering growth opportunities within a fast-paced office environment.

Qualifications

• Minimum 2 years of office experience
• Proficiency in Microsoft Excel
• Proficiency in Microsoft Word
• Typing speed of 50-60 words per minute
• Strong ability to follow directions, take detailed notes, and manage deadlines
• Ability to work independently while also collaborating with a manager from another branch
• Strong organizational skills and attention to detail

Responsibilities

• Perform highly detailed data entry across multiple internal databases
• Provide frequent internal customer service support to sales representatives and management
• Maintain and update Excel spreadsheets for cost analysis and reporting
• Assist sales representatives and sales management with administrative and operational tasks
• File, copy, scan, and organize documents
• Schedule equipment and software deliveries, moves, and pickups
• Escalate service-related issues on behalf of customers
• Audit, create, and process invoices accurately and timely
• Support month-end closing activities, including required overtime during closing week

Skills

Office experience

Typing 50-60 wpm

Attention to detail

Independent work

Team collaboration

Tools

Microsoft Excel

Microsoft Word

Job description

Pacific Office Automation in Austin, TX is seeking a Full-Time Administrative Assistant to support daily office and sales operations. This role requires high volume data entry, accuracy, and strong organization. Overtime during closing week is required to meet deadlines.

The position supports sales reps and management, offering growth opportunities within a fast-paced office environment.