Part-Time Administrative Manager, Nonprofit Ops & Records

Youth-Advocate-Programs,-Inc.; New York (NY); On-site; USD 26,000 - 37,000; Part time

Benefits offered by this job

Voluntary Dental

Voluntary Vision

UNUM Supplemental Insurance

403(b) Retirement Savings Plan.

Pet Insurance

Employee Assistance Program

Direct Deposit

Weekly Pay

Flexible Schedule

Job summary

Youth Advocate Programs, Inc. (YAP) is seeking an Administrative Manager to support the Onondaga County program with hands-on operational and administrative duties in a part-time role.

You will handle payroll processing, prepare program paperwork, maintain confidential records, support daily office operations, and update databases while communicating professionally with staff, families, and partners. This role offers a flexible schedule (up to 10 hours per week) with evenings and weekends

Qualifications

• High School Diploma or GED required.
• Associate's Degree preferred.
• Prior administrative, office support, customer service, or related experience.
• Experience supporting a nonprofit, healthcare, behavioral health, social services, or human services organization is a plus.
• Proficiency with Microsoft Office 365 applications, including Word, Excel, and Outlook.
• Strong verbal and written communication skills.
• Reliable transportation, valid driver's license, and current auto insurance coverage is required.
• Bilingual English/Spanish skills a plus.

Responsibilities

• Process payroll and maintain related documentation
• Prepare, organize, and submit required program paperwork and reports
• Maintain confidential participant, personnel, and program records
• Support daily office operations and administrative processes
• Enter and update information in databases and tracking systems
• Communicate professionally with staff, families, service providers, and community partners
• Assist with scheduling, filing, record retention, and other administrative functions as needed
• Ensure accuracy, organization, and compliance in all documentation

Skills

Organizational skills

Communication skills

Detail oriented

Independent work

Payroll processing

Education

High School Diploma or GED

Associate's Degree

Tools

Microsoft Office 365

Word

Excel

Outlook

Job description

Youth Advocate Programs, Inc. (YAP) is seeking an Administrative Manager to support the Onondaga County program with hands-on operational and administrative duties in a part-time role.

You will handle payroll processing, prepare program paperwork, maintain confidential records, support daily office operations, and update databases while communicating professionally with staff, families, and partners. This role offers a flexible schedule (up to 10 hours per week) with evenings and weekends