Administrative Manager

Coordinated Care Services, Inc.; City of Rochester (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical/Prescription

Vision

Short Term Disability

UNUM Supplemental Insurance

Employee Assistance Program (EAP)

Paid time off

Paid Holidays

403(b) Retirement Savings Plan

Direct Deposit

Weekly Pay

Flexible Schedule

Job summary

Youth Advocate Programs, Inc. in Monroe County is seeking a Full Time Administrative Manager to provide office support, manage operations, and coordinate administrative tasks for the program.

The ideal candidate will have strong communication, attention to detail, multitasking ability, and experience in non-profit settings. Bilingual Spanish/English is a plus; some evenings may be required; benefits included.

Qualifications

• Associates degree is preferred but not required.
• Minimum High School Diploma or GED is required.
• 1 to 2 years of administrative experience, ideally in non-profit or social services.
• Proficient with Microsoft Office/O365 and basic database systems.
• Strong organizational and communication skills
• Some understanding of insurance and third-party billing is helpful.
• Reliable transportation, valid driver's license, and current auto insurance is required.
• Be able to work flexible hours; some evenings may be required.

Responsibilities

• Answer phones, greet visitors, and provide general administrative office support.
• Maintains accurate and organized documentation and maintains confidential participant and personnel records.
• Assisting with the Onboarding process
• Prepares weekly paperwork, documentation, and payroll processing.
• Assist in coordinating office administration, meetings, trainings, and events.

Skills

Strong communication skills

Organizational skills

Multitasking

Bilingual Spanish/English

Flexibility with hours

Education

High school diploma or GED

Associates degree (preferred)

Tools

Microsoft Office/O365

Basic database systems

Job description

Organization: Youth Advocate Programs, Inc.

Job Title: Administrative Manager

Position Start Date: 03/31/2026

Job Description

Youth Advocate Programs, Inc., a national non-profit, is seeking a Full Time, reliable and organized Administrative Manager to join our team in Monroe County. As an Administrative Manager, you will be providing office support for the program, maintaining office operations, managing administrative tasks, and providing support to the team. The ideal candidate should have excellent communications skills, strong attention to detail, and the ability to multitask effectively.

Status:Full Time Hourly FLSA Classification:Non-Exempt

Summary of Position:Administrative Manager supports the daily operations of the Monroe County Program ensuring smooth office functioning.

• Answer phones, greet visitors, and provide general administrative office support.
• Maintains accurate and organized documentation and maintains confidential participant and personnel records.
• Assisting with the Onboarding process
• Prepares weekly paperwork, documentation, and payroll processing.
• Assist in coordinating office administration, meetings, trainings, and events.
• Individual must be able to work in a fast paced and demanding environment and maintain a professional manner with staff, families, and other service providers

Qualifications/Requirements:

• Associates degree is preferred but not required.
• Minimum High School Diploma or GED is required.
• 1 to 2 years of administrative experience, ideally in a non-profit or social services setting.
• Proficient with Microsoft Office/O365 and basic database systems.
• Strong organizational and communication skills
• Some understanding of insurance, and third-party billing is helpful.
• Reliable transportation, valid driver’s license, and current auto insurance is required.
• Bilingual (Spanish/English) is a plus.
• Be able to work flexible hours; some evenings may be required.

Benefits Available:

• Medical/Prescription
• Vision
• Short Term Disability
• UNUM Supplemental Insurance
• Employee Assistance Program (EAP)
• Pet Insurance
• Paid time off.
• Paid Holidays
• 403(b) Retirement Savings Plan.
• Direct Deposit
• Weekly Pay
• Flexible Schedule

Youth Advocate Programs, Inc. is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment based on individual merit, skills, and qualifications, without regard to race, age, color, ancestry, national origin, religion, sex, military or veteran status, or disability or any other status protected by the laws or regulations in the locations where YAP operates. YAP will not tolerate discrimination or harassment based on any of these characteristics.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review theKnow Your Rights notice from the Department of Labor.