Administrative Manager

Youth-Advocate-Programs,-Inc.; Village of Monticello (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Voluntary Dental

Voluntary Vision

UNUM Supplemental Insurance

403(b) Retirement Savings Plan

Pet Insurance

Employee Assistance Program

Direct Deposit

Competitive Weekly Pay

Flexible Schedule

Job summary

Youth Advocate Programs, Inc. is seeking an Administrative Manager to provide comprehensive administrative and office support for the Sullivan County program.

Responsibilities include payroll processing, weekly reports, and maintenance of confidential records while delivering excellent customer service to staff, families, and community partners. The role requires strong organization, detail orientation, and the ability to thrive in a fast-paced environment with professional conduct and

Qualifications

• High school diploma or GED required.
• Associate degree preferred.
• Experience in administrative or office management roles preferred.
• Proficiency with Microsoft 365 (Word, Excel, Outlook, Teams).
• Experience with databases or electronic records systems preferred.
• Knowledge of insurance billing and third-party payer processes preferred.
• Excellent organizational, communication and time management skills.
• Bilingual/Spanish-speaking ability is a plus.
• Flexibility for non-traditional hours and reliability with transportation.

Responsibilities

• Process payroll and prepare weekly reports and paperwork.
• Maintain confidential participant and personnel records.
• Provide comprehensive administrative support for program operations.
• Coordinate daily administrative functions and customer service for staff and families.
• Prepare documentation and ensure accuracy in records and reporting.

Skills

Communication skills

Interpersonal skills

Customer service skills

Time management

Education

High school diploma or GED

Associate degree in Business Administration / Office Management / Accounting

Tools

Word

Excel

Outlook

Teams

Job description

Schedule: May include some evenings and weekends

Summary of the Position: The Sullivan County Program is seeking an Administrative Manager to provide comprehensive administrative and office support for program operations. Responsibilities include payroll processing, preparation of weekly reports and documentation, maintenance of confidential participant and personnel records, and coordination of daily administrative functions. The successful candidate must be highly organized, detail-oriented, and able to thrive in a fast-paced environment while maintaining professionalism and providing excellent customer service to staff, families, and community partners.

• Responsible for a variety of administrative duties, including preparing weekly reports and paperwork, processing payroll, and maintaining confidential participant and personnel records.
• Ability to work effectively in a fast-paced environment while maintaining a professional demeanor with staff, families, service providers, and other stakeholders.
• Demonstrates strong organizational skills, attention to detail, time management abilities, and proficiency in computer applications, including Microsoft Word, Excel, and Outlook.
• Ability to work independently with minimal supervision. Strong communication, interpersonal, and customer service skills are essential.

Qualifications/Requirements:

• High school diploma or GED required
• Associate degree in Business Administration, Office Management, Accounting, or a related field preferred.
• Previous experience in an administrative, office management, or similar role preferred.
• Proficiency in computer applications; specific skills may be evaluated during the interview process.
• Proficiency with Microsoft Office 365 applications, including Word, Excel, Outlook, and Teams.
• Experience using databases or electronic record management systems preferred.
• Knowledge of insurance billing and third-party payer processes preferred.
• Exceptional organizational skills with strong attention to detail.
• Strong communication, customer service, and time management skills.
• Bilingual/Spanish-speaking ability is a plus.
• Flexibility to work non-traditional hours, including occasional evenings or weekends, as needed.
• Reliable transportation, valid driver's license, and current automobile insurance coverage required.

Benefits Available:

• Voluntary Dental
• Voluntary Vision
• UNUM Supplemental Insurance
• 403(b) Retirement Savings Plan.
• Pet Insurance
• Employee Assistance Program
• Direct Deposit
• Competitive Weekly Pay
• Flexible Schedule

Youth Advocate Programs, Inc. is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment based on individual merit, skills, and qualifications, without regard to race, age, color, ancestry, national origin, religion, sex, military or veteran status, or disability or any other status protected by the laws or regulations in the locations where YAP operates. YAP will not tolerate discrimination or harassment based on any of these characteristics.

Travel Required

Yes . Some travel may be required

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.