Part-Time Admin & Operations Support Specialist

Vertex Energy Inc; Houston (TX); On-site; USD 19,286 - 31,684; Part time

Job summary

Vertex Energy Inc. is seeking a part-time Administrative Assistant to join the Customer Service team. You will support Operations across Customer Service, Transportation, and Sales with administrative tasks and data management, while handling confidential information with accuracy.

The role requires effective communication, timely delivery of work, and a collaborative mindset to drive operational excellence in a dynamic environment.

Qualifications

• High school diploma required.
• Three years of related experience or equivalent combination of education and experience.
• Proficiency in using computers and Microsoft Office applications.
• Ability to work effectively in a team environment.

Responsibilities

• Administrative: Answer, screen, and return incoming calls; greet visitors; prepare correspondence; perform data entry; manage work orders; maintain office supplies; organize documentation; create and maintain customer records; manage mail and packages; coordinate travel arrangements.
• Customer Service Support: Maintain call-in logs; distribute leads; verify pricing; route inquiries; respond to questions; process work orders; generate invoices; coordinate mailing; verify customer payments with accounting.
• Accounting Support: Set up and maintain customer accounts; generate work orders and invoices; track purchase orders; assist vendors with POs and payments; set up vendor accounts; process customer payments.
• Transportation Support: Prepare and maintain route schedules; provide routing updates to drivers; generate transportation reports.

Skills

Administrative

Customer service

Data entry

Team collaboration

Education

High school diploma

Three years related experience

Tools

Microsoft Office

Job description

Vertex Energy Inc. is seeking a part-time Administrative Assistant to join the Customer Service team. You will support Operations across Customer Service, Transportation, and Sales with administrative tasks and data management, while handling confidential information with accuracy.

The role requires effective communication, timely delivery of work, and a collaborative mindset to drive operational excellence in a dynamic environment.