Operations & Data Admin Specialist

The Planet Group; Lansing (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

The Planet Group is seeking an Administrative Assistant to support the High Voltage Distribution team, handling timekeeping, financial reconciliation, and administrative coordination. The role requires meticulous data handling, reporting, and scheduling to keep field operations running smoothly.

The ideal candidate will have 2+ years of Administrative Assistant experience, strong MS Office skills, and the ability to manage multiple priorities with accuracy.

Qualifications

• 2+ years of Administrative Assistant experience.
• 2+ years supporting a specialized business function or department.
• Strong Microsoft Office skills, especially Excel, Word, and PowerPoint.
• Experience scheduling meetings with multiple attendees.
• Excellent organizational, analytical, and communication skills.
• Ability to manage multiple priorities with strong attention to detail.
• Experience tracking records, inventories, or operational data.

Responsibilities

• Audit and process field employee timesheets, ensuring compliance with union labor agreements.
• Reconcile department Purchasing Cards (P-Cards) and monitor expense accuracy.
• Transfer and validate timekeeping data between field systems and SAP.
• Review overtime, shift differentials, and labor codes for accuracy.
• Prepare reports, maintain production records, and perform data entry.
• Coordinate meetings, travel arrangements, and office logistics.
• Track inventories and maintain office documentation.
• Support visitors and perform general administrative and clerical duties.

Skills

Organizational skills

Analytical skills

Communication skills

Multitasking

Tools

SAP

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

The Planet Group is seeking an Administrative Assistant to support the High Voltage Distribution team, handling timekeeping, financial reconciliation, and administrative coordination. The role requires meticulous data handling, reporting, and scheduling to keep field operations running smoothly.

The ideal candidate will have 2+ years of Administrative Assistant experience, strong MS Office skills, and the ability to manage multiple priorities with accuracy.