Part-Time Operations & Admin Specialist

Vertex Energy Inc.; Houston (TX); On-site; USD 17,908 - 23,419; Part time

Job summary

Vertex Energy Inc. seeks a Part-Time Administrative Assistant to support Customer Service, Transportation, and Sales through a variety of administrative tasks. You’ll handle data entry, invoicing, and document management while maintaining confidential information with accuracy and timeliness.

You will collaborate with accounting, manage work orders, and assist with payments and vendor coordination in a dynamic, team-oriented environment.

Qualifications

• High school diploma required.
• Three years of related experience or equivalent combination of education and experience.
• Proficiency with computers and Microsoft Office applications.
• Ability to work effectively in a team environment.

Responsibilities

• Answer, screen, and return calls; monitor voicemail and follow up as needed.
• Greet visitors, manage access, and coordinate with vendors.
• Prepare and distribute written and electronic correspondence.
• Perform data entry and maintain Excel spreadsheets.
• Generate, review, and close out work orders.
• Maintain office supply inventory.
• Scan, file, and organize documentation.
• Create and maintain customer records and files.
• Coordinate travel arrangements as requested.
• Maintain call-in logs and communicate customer information to managers.

Skills

Microsoft Office

Teamwork

Education

High school diploma

Tools

Microsoft Office

Job description

Vertex Energy Inc. seeks a Part-Time Administrative Assistant to support Customer Service, Transportation, and Sales through a variety of administrative tasks. You’ll handle data entry, invoicing, and document management while maintaining confidential information with accuracy and timeliness.

You will collaborate with accounting, manage work orders, and assist with payments and vendor coordination in a dynamic, team-oriented environment.