Part-Time Office Concierge & Admin Support

Vistal in; West Fargo (ND); On-site; USD 19,000 - 30,000; Part time

Job summary

The Vistal team is seeking a part-time Administrative Assistant to support our office operations with a flexible schedule of about 12 to 19 hours per week.

You will be the welcoming first point of contact for visitors, manage daily office duties, process invoices and reimbursements, coordinate events, and assist with mail, supplies, and facility-related tasks while supporting Accounting, Marketing, and HR as needed.

Qualifications

• Administrative experience of three years in a professional office environment.
• Strong organizational and time management skills.
• Proficiency in Microsoft 365 and Adobe Suites.
• Ability to work independently and as part of a team.
• High attention to detail and discretion when handling sensitive information.
• Must have a valid driver's license and be insurable.

Responsibilities

• Serve as the primary point of contact for visitors, guests, and deliveries.
• Coordinate events, conferences, and team activities; manage external event calendars.
• Assist with credit card expense processing and reimbursements for executives.
• Manage mail, supplies, scanning, and facility-related tasks.
• Provide support to Accounting, Marketing, and HR teams.

Skills

Organizational skills

Time management

Independent worker

Team collaboration

Education

High School or better

Tools

Microsoft 365

Adobe Suites

Job description

The Vistal team is seeking a part-time Administrative Assistant to support our office operations with a flexible schedule of about 12 to 19 hours per week.

You will be the welcoming first point of contact for visitors, manage daily office duties, process invoices and reimbursements, coordinate events, and assist with mail, supplies, and facility-related tasks while supporting Accounting, Marketing, and HR as needed.