Operations & Onboarding Coordinator

CarMax; Midlothian (TX); On-site; USD 21,000 - 32,000; Full time

Benefits offered by this job

Paid sick leave

Paid vacation

Holiday pay

Holiday premium pay

Job summary

Midlothian, TX-based CarMax is seeking a Management Assistant to support location operations, focusing on hiring, onboarding, orientation, and administrative tasks across the site. You’ll also manage paperwork, system updates, uniform/PPE ordering, and required safety training in a fast-paced environment.

Some centers include Auctions Operations where you’ll handle DMV documentation and dealer registrations, plus cash-handling duties. Flexibility for full-time or part-time schedules is required.

Qualifications

• Ability to read, interpret, and accurately transcribe data for record-keeping.
• Strong organizational skills and attention to detail in a deadline-driven environment.
• Proficiency in word processing, spreadsheets, and intermediate PC skills.
• Effective communication skills for interacting with customers and associates in person, by phone, and in writing.
• Ability to multitask and prioritize in a fast-paced production setting.
• Ability to lift objects that weigh up to 20 lbs.
• Comfort working in and moving about an active reconditioning facility with PPE guidelines.
• Maintain confidentiality of associate records and reports within scope of position.
• Flexibility to work varied schedules, including nights, weekends, and holidays.

Responsibilities

• Coordinate hiring and onboarding processes, including scheduling interviews, preparing documentation, and managing applicant records.
• Facilitate new associate orientation, ensuring timely completion of required documentation and training.
• Complete new hire employment eligibility verification, including I-9 documentation, and coordinate badge issuance.
• Administer uniform and PPE programs, including sizing, ordering, replacement, and distribution records.
• Follow EH&S requirements and maintain a clean and orderly work area.
• At locations with Auctions Operations, process auction paperwork including DMV docs and dealer registrations, and handle cash management tasks.
• Provide additional administrative support and complete other duties as assigned.

Skills

Data entry

Organizational skills

Communication

Multitasking

Lifting 20 lbs

PPE compliance

Confidentiality

Tools

Workday

Paperwork systems

Job description

Midlothian, TX-based CarMax is seeking a Management Assistant to support location operations, focusing on hiring, onboarding, orientation, and administrative tasks across the site. You’ll also manage paperwork, system updates, uniform/PPE ordering, and required safety training in a fast-paced environment.

Some centers include Auctions Operations where you’ll handle DMV documentation and dealer registrations, plus cash-handling duties. Flexibility for full-time or part-time schedules is required.