Operations & Onboarding Coordinator

CarMax; Virginia; On-site; USD 21,000 - 32,000; Full time

Benefits offered by this job

Paid sick leave

Vacation time

Holiday time

Training and development

Career growth

Job summary

CarMax is seeking a Management Assistant at our West Point reconditioning center to support location operations, hiring, onboarding, and orientation for new associates. You will manage administrative tasks, paperwork, system updates, and PPE orders while ensuring safety training is completed accurately.

At some sites including Auctions Operations, you will handle DMV documents, dealer registrations, and cash handling.

Qualifications

• Ability to read, interpret, and accurately transcribe data for records.
• Strong organizational skills with detail orientation and deadlines.
• Proficient in word processing, spreadsheets, and PC basics.
• Effective communication with customers and associates in person or remotely.
• Ability to multitask in a fast-paced production setting.
• Comfort lifting up to 20 lbs and working in a busy facility.
• Willingness to work varied schedules including nights, weekends and holidays.

Responsibilities

• Coordinate hiring and onboarding processes, including scheduling interviews, preparing documentation, and managing applicant records in Workday.
• Facilitate new associate orientation and maintain personnel files.
• Complete new hire employment eligibility verification (I-9) and coordinate badge issuance.
• Administer uniform and PPE programs, including sizing, ordering and distribution records.
• Follow EH&S requirements and maintain a clean and orderly work area.
• At locations with Auctions Operations, process auction paperwork (DMV docs, dealer registration) and handle cash tasks.
• Provide additional administrative support as assigned by the Operations Manager.

Skills

Data entry & transcription

Organization

Word processing & spreadsheets

Communication

Multitasking

Physical ability 20 lbs

Flexible schedule

Tools

Workday

Job description

CarMax is seeking a Management Assistant at our West Point reconditioning center to support location operations, hiring, onboarding, and orientation for new associates. You will manage administrative tasks, paperwork, system updates, and PPE orders while ensuring safety training is completed accurately.

At some sites including Auctions Operations, you will handle DMV documents, dealer registrations, and cash handling.