Operations & Onboarding Coordinator

CarMax; Locust Grove (GA); On-site; USD 17,000 - 26,000; Full time

Benefits offered by this job

Paid sick leave

Vacation time

Holiday time

Holiday Premium Pay

Job summary

CarMax reconditioning centers are where we recondition vehicles prior to sale. As a Management Assistant, you will support location operations by helping managers with hiring, onboarding, and orientation for new associates.

You will also manage key administrative tasks, including paperwork, system updates, uniform and safety equipment ordering, and required safety and certification training. Some reconditioning centers also host wholesale auctions for licensed dealers; at those locations, you

Qualifications

• Ability to read, interpret, and accurately transcribe data for record-keeping.
• Strong organizational skills and attention to detail in a deadline-driven environment.
• Proficiency in word processing, spreadsheets, and intermediate PC skills.
• Effective communication skills for interacting with customers and associates in person, by phone, and in writing.
• Ability to multitask and prioritize in a fast-paced production setting
• Ability to lift objects that weigh as much as 20 lbs.
• Comfort working in and moving about an active reconditioning facility, including exposure to noise, fumes, and varying temperatures, and adherence to all required PPE standards.
• Maintain confidentiality of associate records and reports within scope of position.
• Flexibility to work varied schedules, including nights, weekends, and holidays;

Responsibilities

• Coordinate hiring and onboarding processes, including scheduling interviews, preparing documentation, and managing applicant records in Workday.
• Facilitate new associate orientation, ensuring timely completion of required documentation and training, and maintaining accurate personnel files.
• Complete new hire employment eligibility verification, including I-9 documentation, and coordinate badge issuance and facility system access.
• Administer uniform and personal protective equipment (PPE) programs, including sizing, ordering, replacement, and distribution records.
• Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.
• At locations that also include Auctions Operations Management Assistants will also process auction paperwork, including DMV documentation and dealer registration, and handle cash management tasks, including deposits, safe handling, and multiple payment types.
• Provide additional administrative support and complete other duties as assigned by the Operations Manager.

Skills

Data transcription

Organizational skills

PC proficiency

Communication

Multitasking

Lifting up to 20 lbs

PPE compliance

Confidentiality

Flexible schedule

Tools

Workday

Job description

CarMax reconditioning centers are where we recondition vehicles prior to sale. As a Management Assistant, you will support location operations by helping managers with hiring, onboarding, and orientation for new associates.

You will also manage key administrative tasks, including paperwork, system updates, uniform and safety equipment ordering, and required safety and certification training. Some reconditioning centers also host wholesale auctions for licensed dealers; at those locations, you