Operations & Client Services Coordinator (Part-time)

Vaco by Highspring; Irvine (CA); On-site; USD 28,000 - 41,000; Part time

Job summary

Vaco by Highspring in Irvine, CA seeks a part-time Operations & Client Services Coordinator to support day-to-day administrative, facilities, events, and operational needs. The role collaborates with Operations, Sales, Recruiting, and leadership to ensure a smooth, professional office environment.

The coordinator handles onboarding, client liaison, and routine operational tasks, with a focus on internal customer support and office operations.

Responsibilities

• Admin Tasks and Projects — execution and coordination (75%).
• Liaison for Clients and Consultants with focus on troubleshooting access/escalation.
• Create and follow up on Work-Order Contracts.
• Email and communication triage.
• Assist with consultant onboarding and onboarding tracking updates.
• Data entry and Salesforce maintenance.
• Backup for Operations Team and routine operational requests.

Tools

Salesforce

Job description

Operations & Client Services Coordinator (Part-time)

Irvine, California

Operations & Client Services Coordinator

Position Purpose

The Operations & Client Services Coordinator provides day-to-day administrative, facilities, events, and operational support for the organization. This position ensures the office/suite environment is organized, professional, fully functional, and ready for employees, clients, candidates, and events.

The coordinator serves as a key support resource to the Operations team, Sales team, Recruiting team, and leadership , handling recurring operational responsibilities, coordinating events and facility’s needs, and providing backup coverage to maintain business continuity.

Primary Areas of Responsibility

• Administration & Office Operations


• Operations Team Backup


• Suite & Facilities Management

Target Weekly Allocation (40-hour week)

Function

Hours/Week

%

Administrative/Projects

12

75%

Operations Manager Support/Backup

2

12.5%

Facilities Management

2

12.5%

Total

16

*25% core operations/facilities and 75% internal customer support.

Detailed Duties

• Admin Tasks and Projects — 75 %


• Liason for Clients and Consultants, focus on troubleshooting access/ escalation


• Work-Order Contract creation and follow up as needed


• Email and communication triage


• Assist with consultant onboarding


• Disseminate daily onboarding tracking updates


• Data entry and Salesforce Maintenance(tasks)


• Backup for Operations Team — 1 5 %

This is an important component of the position.

The Coordinator should be trained to step into routine operational responsibilities when the Operations Team is unavailable.

• Backup responsibilities


• Handle routine operational requests


• Assist with c onsultant o nboarding


• Process consultant time and expenses


• Coordinate office communications


• Follow established operating procedures


• Escalate issues appropriately