Operations Coordinator

Datasoft Technologies, Inc.; Suwanee (GA); On-site; USD 45,000 - 60,000; Full time

Job summary

Datasoft Technologies, Inc. is seeking an proactive Operations Coordinator to support our staffing agency operations. You will drive administrative efficiency, manage office functions, and assist cross-functional teams with documentation, vendor coordination, and client materials.

Your role emphasizes confidentiality, strong communication, and the ability to juggle multiple priorities in a fast-paced environment, enabling the recruitment team to connect talent with opportunities.

Qualifications

• 2+ years in office management or administrative role, ideally in staffing, HR, or sales-driven env.
• Strong organization and prioritization in fast-paced setting with attention to detail.
• Advanced proficiency in Microsoft Office 365; experience with ATS or CRM platforms.
• Proven ability to handle sensitive employee and company information discreetly and professionally.
• Strong communication skills to interact with candidates and senior leadership.

Responsibilities

• Manage office expenses, vendor invoicing, and payment tracking; notify manager and accounting of overdue invoices.
• Maintain a well-run office environment; coordinate basic IT troubleshooting and office supplies; track equipment inventory.
• Manage lease documentation for multiple locations and liaise with building management teams.
• Provide day-to-day administrative support across the organization as needed.
• Track, update, and distribute Certificates of Insurance in response to client requests.
• Manage corporate registrations and business licenses for ongoing compliance.
• Assist Business Development Manager with creating and editing PowerPoint presentations and client materials.
• Support the RFP process by gathering and organizing company, client, and employee information.
• Register the company in new client portals and maintain registrations with up-to-date information.
• Serve as internal point of contact for the company website managed by a third-party vendor.

Skills

Microsoft Office 365

Applicant Tracking Systems (ATS)

CRM platforms

Confidentiality

Communication skills

Organization & prioritization

Tools

PowerPoint

Microsoft Office

Job description

We are looking for a proactive, high-energy Operations Coordinator to be the heartbeat of our staffing agency. In this role, you won't just be managing a physical space; you'll also provide administrative support to our internal team. You will ensure our internal operations are seamless so our team can focus on what they do best: connecting great talent with great companies.

Key Responsibilities

• Financial Administration: Manage office expenses, vendor invoicing, and payment tracking. Notify the manager and the accounting manager of pending or overdue invoices.
• Office and Equipment Management: Maintain an efficient, well-run office environment. Coordinate basic IT troubleshooting, manage office supplies, and track equipment inventory.
• Facilities Management: Maintain lease documentation for multiple office locations and build working relationships with building management teams.
• Administrative Support: Provide day-to-day administrative support across the organization as needed.
• Commercial Insurance: Track, update, and distribute Certificates of Insurance in response to client requests.
• Corporate Compliance: Manage corporate registrations and business licenses to ensure ongoing compliance.
• Business Development Support: Assist the Business Development Manager with creating and editing PowerPoint presentations and other client-facing materials.
• RFP Support: Support the RFP process by gathering and organizing required company, client, and employee information.
• Client Portals: Register the company in new prospective client portals and maintain existing registrations with accurate, up-to-date information.
• Website Oversight: Act as the internal point of contact for the company website managed by a third-party vendor.

What You Bring to the Table

• Relevant Experience: At least 2 years of experience in an office management or administrative role, ideally within staffing, HR, or a sales-driven environment.
• Organization and Prioritization: Strong ability to juggle multiple priorities in a fast-paced environment while maintaining attention to detail.
• Technical Skills: Advanced proficiency in Microsoft Office 365, with experience using Applicant Tracking Systems or CRM platforms.
• Confidentiality: Proven ability to handle sensitive employee and company information with discretion and professionalism.
• Communication Skills: A natural people person who can communicate clearly and professionally with individuals at all levels, from candidates to senior leadership.