Office Coordinator

Primary Services; Austin (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Primary Services is seeking an experienced Office Coordinator in Austin, Texas. This role involves managing daily operations, coordinating workplace activities, and ensuring a seamless experience for employees and visitors.

The Office Coordinator serves as a vital resource for administration and event planning while supporting a fast-paced professional environment. Candidates should have a high school diploma and at least one year of office experience, preferably in a managerial role.

Qualifications

• At least 1 year of experience in an office environment.
• Experience as an Office Manager or Office Coordinator preferred.
• Ability to work with diverse stakeholders and manage multiple tasks.

Responsibilities

• Serve as the primary point of contact for building management.
• Welcome visitors and coordinate guest experiences.
• Monitor, maintain, and order office supplies.

Skills

Microsoft Office proficiency

Event planning

Document management

Vendor management

Basic IT troubleshooting

Education

High school diploma or GED

Associate or Bachelor's degree

Tools

Salesforce

SharePoint

Job description

Join a dynamic organization where your work helps create a professional, efficient, and welcoming office environment. Enjoy a highly visible role with diverse responsibilities, opportunities to collaborate across teams, and the chance to support impactful projects in a growing industry.

Primary Services is actively recruiting for an Office Coordinator for a large and well-established client. This position is ideal for an experienced office professional who enjoys managing daily operations, coordinating workplace activities, and ensuring a seamless experience for employees and visitors. The Office Coordinator will serve as a key resource for office administration, facilities coordination, event planning, and document management while supporting a fast‑paced professional environment.

Responsibilities

• Serve as the primary point of contact for building management and communicate important facility updates to staff.
• Welcome visitors, coordinate guest experiences, and connect visitors with appropriate personnel.
• Act as the office safety point of contact and support workplace safety initiatives.
• Monitor, maintain, and order office and break room supplies.
• Submit work orders and coordinate repairs for office equipment and facilities.
• Coordinate office-related activities with neighboring tenants and external vendors.
• Partner with IT personnel to resolve basic technology issues involving phones, WiFi, conferencing systems, and related equipment.
• Support employee onboarding activities, including hardware setup coordination and process orientation.
• Manage conference room schedules, shared calendars, and distribution lists.
• Organize office events, employee celebrations, lunches, and holiday decorations.
• Support document management activities, including physical signatures, scanning, filing, and record maintenance.
• Perform notary services when required.
• Manage incoming and outgoing mail, packages, and office-wide mailings.
• Coordinate administrative processes with other office locations to promote consistency and efficiency.
• Assist with purchase orders and purchase requisitions for office operations and project-related activities.
• Ensure physical documents are properly executed, stored, and maintained in accordance with established procedures.

Qualifications

• High school diploma or GED required; associate degree or bachelor’s degree preferred.
• At least 1 year of experience in an office environment; several years of experience as an Office Manager or Office Coordinator strongly preferred.
• Experience supporting operations within a professional office setting.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience with calendar management, document administration, and office coordination activities.
• Ability to troubleshoot basic technology issues and coordinate with IT support teams.
• Experience managing office vendors, facilities requests, and supply inventories.
• Experience in planning and coordinating workplace events and employee activities.
• Knowledge of mail handling, shipping, and package distribution processes.
• Familiarity with Salesforce and SharePoint preferred.
• Notary certification or willingness to obtain certification preferred.
• Ability to work effectively with diverse stakeholders and multiple personality types.
• Interest in supporting project-focused business operations within a fast‑paced environment.