Operations & Client Services Specialist (Office & Facilities)

Vaco; Irvine (CA); On-site; USD 24,000 - 25,000; Full time

Job summary

Vaco is seeking an Operations & Client Services Coordinator to provide day-to-day administrative, facilities, events, and operational support to keep the office professional and fully functional for employees, clients, candidates, and events. You will back up the Operations, Sales, Recruiting teams and coordinate onboarding, communications, and time-sensitive tasks, ensuring smooth business continuity.

The role supports a 40-hour week with a 75/15/10 split across admin, operations, and

Responsibilities

• Admin Tasks and Projects – 75% support for clients and consultants, onboarding, order handling, email triage, Salesforce data maintenance.
• Backup for Operations – 15% coverage for routine operational requests, onboarding support, time/expense processing, office communications.
• Suite & Facilities – day-to-day owner of the workplace experience, room checks, inventory, orders, and emergency info maintenance.

Job description

Vaco is seeking an Operations & Client Services Coordinator to provide day-to-day administrative, facilities, events, and operational support to keep the office professional and fully functional for employees, clients, candidates, and events. You will back up the Operations, Sales, Recruiting teams and coordinate onboarding, communications, and time-sensitive tasks, ensuring smooth business continuity.

The role supports a 40-hour week with a 75/15/10 split across admin, operations, and