Operations Coordinator IV

EPITEC; Cupertino (CA); On-site; USD 55,000 - 74,000; Full time

Job summary

EPITEC seeks an Operations Coordinator in Cupertino to manage day-to-day operations across offices, coordinating Facilities, Security, IT, and vendors to ensure smooth workplace services.

The role requires 7-10 years of related experience, strong organizational and vendor management skills, and the ability to juggle multiple priorities in a fast-paced environment. Onsite, Monday–Friday.

Qualifications

• 7-10 years of experience in an Operations Coordinator or similar role.
• Experience managing vendor relationships and cross-functional stakeholders.
• Experience overseeing equipment tracking, inventory control, order management, shipment coordination, or asset accountability.
• Experience supporting facilities operations, workplace services, relocations, or space planning.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Experience coordinating operational projects with minimal supervision.

Responsibilities

• Coordinate day-to-day operations across multiple office locations with Facilities, Security, IT, and vendors.
• Manage equipment requests, orders, shipments, loaners, and asset accountability.
• Maintain office inventory, supplies, and workplace essentials.
• Coordinate conference room readiness, maintenance, and AV support requests.
• Submit and manage facilities service tickets and monitor office spaces for standards.
• Conduct routine office walkthroughs and work with building management on improvements.
• Maintain seating charts and support moves, relocations, and workspace planning.
• Assist with event logistics, catering, visitor management, and other operational projects.
• Partner with cross-functional stakeholders to resolve issues and ensure positive workplace experiences.
• Support multiple projects while adapting to changing priorities.

Skills

Communication

Organization

Attention to detail

Discretion

Problem-solving

Prioritization

Autonomy

Calendar tools

Slack

Inventory tracking

Education

High school diploma

Associate or Bachelors preferred

Tools

Oomnitza

Slack

iWork/MS Office

Job description

Job Title:

Operations Coordinator

Location:

Cupertino, California

Job Type:

Full-time, 1-year, On-Going Contract, W2

Schedule:

Monday – Friday, Onsite

Pay Range:

$47.00per hour

Visa sponsorship is not available now or in the near future.

Job Description:

Key Responsibilities

• Ensure seamless day-to-day operations across multiple office locations by coordinating with Facilities, Security, IT, Workplace Services, business teams, and external vendors.

• Manage equipment requests, order submissions, shipment tracking, loaner device distribution, and asset accountability processes.

• Maintain office inventory, including supplies, snacks, beverages, and workplace essentials.

• Coordinate conference room readiness, room maintenance, and AV support requests.

• Submit and manage facilities service tickets and monitor office spaces to ensure operational standards are maintained.

• Conduct routine office walkthroughs and collaborate with building management on workplace improvements.

• Maintain seating charts and support office move activities, relocations, and workspace planning initiatives.

• Assist with event logistics, catering coordination, visitor management, and additional operational projects as needed.

• Partner with cross-functional stakeholders to resolve issues quickly and ensure a positive workplace experience.

• Support multiple concurrent projects while adapting to changing business priorities.

Requirements

• 7-10 years of experience as an Operations Coordinator or in a similar administrative, workplace, facilities, or operations-focused role.

• Experience managing vendor relationships and working with cross-functional stakeholders.

• Experience overseeing equipment tracking, inventory control, order management, shipment coordination, or asset accountability processes.

• Experience supporting facilities operations, workplace services, office relocations, or space planning initiatives.

• Proven ability to independently manage multiple priorities in a fast-paced environment.

• Experience coordinating operational projects with minimal supervision.

Preferred Qualifications

• Experience using asset management platforms such as Oomnitza or similar inventory tracking systems.

• Experience supporting large corporate office environments.

• Background supporting workplace experience, employee services, or corporate operations teams.

• Experience assisting with event coordination, catering logistics, or executive support initiatives.

• Familiarity with office move planning and occupancy management programs.

Skills

• Excellent written and verbal communication skills.

• Strong organizational and time management abilities.

• Exceptional attention to detail and accuracy.

• Sound judgment, professionalism, and discretion when handling sensitive matters.

• Strong problem-solving and critical-thinking capabilities.

• Ability to prioritize competing demands and adapt to changing business needs.

• Ability to work autonomously while maintaining a high degree of accountability.

• Proficiency with productivity tools including Calendar, Pages, Numbers, and Keynote.

• Experience utilizing collaboration tools such as Slack.

• Ability to develop and maintain tracking systems for operational activities and inventory.

Education

• High school diploma or equivalent required.

• Associate's degree or Bachelor's degree in Business Administration, Operations Management, Hospitality, Communications, or a related field preferred.

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