Operations Assistant: Client-Focused Admin & Scheduling

TREES BY JAKE, LLC; Tulsa (OK); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid holidays

PTO

Bonuses

Job summary

TREES BY JAKE, LLC in Tulsa, OK is seeking an Operations Assistant to keep the business organized and client-focused. You will provide administrative support, respond to requests by phone, text, and email, and manage data entry and intake.

Responsibilities include coordinating estimates and jobs, sending appointment reminders, assisting with bookkeeping (QuickBooks a plus), and maintaining inventory for crew and fleet. A professional demeanor and strong computer skills are essential.

Qualifications

• Provide administrative support to ensure efficient operation of the company.
• Respond to requests via phone, text, and email and perform data entry/intake.
• Coordinate and schedule estimates and jobs.
• Assist with bookkeeping tasks and inventory for crew.
• Strong clerical skills and professional communication.

Responsibilities

• Coordinate and scheduling estimates and jobs.
• Sending appointment reminders via CRM and/or phone.
• Assist with bookkeeping tasks such as receipt intake and accounts payable/receivable.
• Assist with ensuring supply inventory for crew and fleet.
• Overall knowledge of office management.
• Professional demeanor with excellent communication.

Skills

Administrative support

Organizational skills

Communication

Customer service

Tools

QuickBooks

SingleOps

Job description

TREES BY JAKE, LLC in Tulsa, OK is seeking an Operations Assistant to keep the business organized and client-focused. You will provide administrative support, respond to requests by phone, text, and email, and manage data entry and intake.

Responsibilities include coordinating estimates and jobs, sending appointment reminders, assisting with bookkeeping (QuickBooks a plus), and maintaining inventory for crew and fleet. A professional demeanor and strong computer skills are essential.