Operations Assistant

TREES BY JAKE, LLC; Tulsa (OK); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid holidays

PTO

Bonuses

Job summary

TREES BY JAKE, LLC in Tulsa, OK is seeking an Operations Assistant to keep the business organized and client-focused. You will provide administrative support, respond to requests by phone, text, and email, and manage data entry and intake.

Responsibilities include coordinating estimates and jobs, sending appointment reminders, assisting with bookkeeping (QuickBooks a plus), and maintaining inventory for crew and fleet. A professional demeanor and strong computer skills are essential.

Qualifications

• Provide administrative support to ensure efficient operation of the company.
• Respond to requests via phone, text, and email and perform data entry/intake.
• Coordinate and schedule estimates and jobs.
• Assist with bookkeeping tasks and inventory for crew.
• Strong clerical skills and professional communication.

Responsibilities

• Coordinate and scheduling estimates and jobs.
• Sending appointment reminders via CRM and/or phone.
• Assist with bookkeeping tasks such as receipt intake and accounts payable/receivable.
• Assist with ensuring supply inventory for crew and fleet.
• Overall knowledge of office management.
• Professional demeanor with excellent communication.

Skills

Administrative support

Organizational skills

Communication

Customer service

Tools

QuickBooks

SingleOps

Job description

We are currently hiring for an Operations Assistant. This position is extremely client-oriented and requires a high level of organizational skills with attention to detail and accuracy. A general overview of duties is as follows, but may vary depending on specific needs of the company:

• Provide administrative support to ensure efficient operation of company
• Responding to requests via phone, text, and email and corresponding data entry/intake
• Coordinating and scheduling estimates and jobs
• Sending appointment reminders via CRM and/or phone
• Assist with bookkeeping tasks such as receipt intake and organization and accounts payable/receivable (familiarity with QuickBooks is a plus, but not required)
• Assist with ensuring supply inventory for crew and fleet
• Overall knowledge of office management
• Strong clerical skills including typing, date entry, and record keeping
• Professional demeanor with excellent communication
• Familiarity with SingleOps a plus, but not required
• Knowledge and comfort with use of computers and apps

If you are interested in joining the TREES BY JAKE team, we offer competitive wages, health insurance (including dental and vision), paid holidays, PTO, and discretionary seasonal/quarterly bonuses.

TREES BY JAKE is TCIA Accredited and is headquartered in Tulsa, OK. We specialize in crane-assisted tree removal and emergency tree response. We are an Equal Opportunity Employer. Offers are contingent on passing a background check and a pre-employment drug screen. We are a drug-free workplace. If this application leads to employment, false or misleading information in this application may result in employment being terminated. This application and any subsequent offers are not intended to constitute a contract of employment, either express or implied, nor are they a guarantee of employment for a specific duration.

NOTE: Hiring is expected to be within the next 1-3 months.