Operations Admin & Scheduling Coordinator

Westland Construction, Inc.; Saint George (UT); On-site; USD 32,000 - 42,000; Full time

Job summary

Westland Construction, Inc. is seeking an Administrative Assistant under the direction of the Operations Manager to support the efficient operation of the organization.

You will perform a variety of clerical and administrative tasks to keep offices running smoothly. Responsibilities include answering phones, welcoming visitors, maintaining spreadsheets, scheduling meetings, managing supplies, and assisting with expense recording.

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Basic organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains Excel files on equipment, trailers, company assets.
• Coordinates and schedules meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Coordinates setup of office equipment, phones, department contact lists, etc.
• Maintains a system for recording expenses for office equipment.
• Performs other related duties as assigned.

Skills

Verbal & written communication

Interpersonal & customer service

Microsoft Office proficiency

Organization & attention to detail

Clerical procedures & filing

Independent work ability

Job description

Westland Construction, Inc. is seeking an Administrative Assistant under the direction of the Operations Manager to support the efficient operation of the organization.

You will perform a variety of clerical and administrative tasks to keep offices running smoothly. Responsibilities include answering phones, welcoming visitors, maintaining spreadsheets, scheduling meetings, managing supplies, and assisting with expense recording.