Administrative & Office Assistant: Scheduling & Operations

O'Wallace Landscaping Inc; Chicago (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

O'Wallace Landscaping Inc is seeking an administrative assistant to join our Southside office, supporting daily office operations. The ideal candidate is energetic with strong organizational, written and verbal communication skills, capable of handling multiple tasks in a fast-paced environment and providing excellent support to staff and visitors.

Field inbound communications, coordinate scheduling, organize resources, liaise with visitors, communicate policies, and assist executive operations

Qualifications

• High school diploma required.
• 1-2 years of administrative assistant or related experience preferred.
• Strong organizational and communication skills.
• Ability to work in a fast-paced environment.

Responsibilities

• Answer phones and general email inquiries and route to the right parties.
• Coordinate scheduling for meetings with cross-functional stakeholders.
• Organize files and office supplies for easy access.
• Liaise with visitors and act as point person for office guests.
• Communicate policies and procedures to employees.
• Book travel, submit expense reports, and assist high-level staff as needed.

Skills

Organizational skills

Communication skills

Time-management

Education

High school diploma

Tools

Microsoft Office

MS Excel

PowerPoint

Job description

O'Wallace Landscaping Inc is seeking an administrative assistant to join our Southside office, supporting daily office operations. The ideal candidate is energetic with strong organizational, written and verbal communication skills, capable of handling multiple tasks in a fast-paced environment and providing excellent support to staff and visitors.

Field inbound communications, coordinate scheduling, organize resources, liaise with visitors, communicate policies, and assist executive operations