Maintenance Admin Coordinator — Scheduling & Compliance

Jack Link's Inc.; Perry, Northern (GA, KY); Hybrid; USD 32,000 - 37,000; Full time

Job summary

Link Snacks is seeking an Administrative Assistant in the Maintenance Department to provide crucial administrative, clerical, and scheduling support. The role coordinates work orders, maintains records, handles communications, and assists with purchasing and compliance documentation to keep day‑to‑day operations running smoothly.

The candidate will support maintenance supervisors, technicians, and management, ensuring accurate records and timely reporting while upholding safety and regulatory

Qualifications

• 2+ years of administrative experience; maintenance or manufacturing environment preferred.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience with CMMS systems (Somax, SAP, MP2, Fiix, eMaint) preferred.
• Excellent written and verbal communication skills.
• Ability to work independently and within a team.
• Basic understanding of maintenance terminology, equipment types, and processes (preferred).

Responsibilities

• Provide administrative and clerical support to the Maintenance Department.
• Enter, track, and close work orders in CMMS; monitor PM schedules.
• Schedule maintenance activities, PM tasks, and contractor visits; coordinate meetings and communications.
• Assist with purchasing, vendor quotes, and inventory documentation.
• Maintain safety documentation, audits, and regulatory records.
• Support department improvements and cross‑functional workflows.

Skills

Administrative experience

CMMS experience

Microsoft Office

Maintenance/manufacturing experience

Tools

Somax

SAP

MP2

Fiix

eMaint

Job description

Link Snacks is seeking an Administrative Assistant in the Maintenance Department to provide crucial administrative, clerical, and scheduling support. The role coordinates work orders, maintains records, handles communications, and assists with purchasing and compliance documentation to keep day‑to‑day operations running smoothly.

The candidate will support maintenance supervisors, technicians, and management, ensuring accurate records and timely reporting while upholding safety and regulatory