Administrative Operations Coordinator

Rubb USA; Sanford (ME); On-site; USD 42,000 - 62,000; Full time

Job summary

Rubb USA in Sanford, ME is seeking an Administrative Operations Coordinator to support daily office functions and project administration.

You will serve as a central contact for visitors, calls, vendors, and employees, while coordinating compliance documents, travel, and events.

The role emphasizes organization, reliability, and professional communication to keep operations running smoothly.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication and professional demeanor.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Support day-to-day office operations and administrative processes.
• Act as main point of contact for visitors, calls, vendors, and staff.
• Assist with travel, events, and project administration, plus HR-related tasks as needed.

Job description

We are seeking an Administrative Operations Coordinator to support the day-to-day functions that keep our office, projects, and administrative processes running smoothly. This role serves as a key point of contact for visitors, incoming calls, vendors, employees, and internal departments, while also providing support across project administration, compliance documentation, facility coordination, travel and event planning, and occasional HR-related tasks.

The ideal candidate is highly organized, detail-oriented, dependable, and comfortable managing a variety of responsibilities in a fast-paced office environment. This position requires strong follow-through, professional communication, sound judgment, and the ability to maintain accurate records, coordinate competing priorities, and support processes that involve employees, customers, subcontractors, vendors, and project teams.

This is a great opportunity for someone who enjoys being at the center of daily operations, takes pride in keeping things organized and moving forward, and brings a professional, service-oriented approach to their work.