Operations Administrative Coordinator

TMG USA LLC; Virginia Beach (VA); On-site; USD 50,000 - 70,000; Full time

Job summary

TMG USA LLC is seeking an Operations Administrative Coordinator in Virginia Beach, VA. The role involves supporting field data, billing processes, and scheduling for high-volume construction operations.

The ideal candidate will be highly organized, have a strong background in administrative support, and be capable of multitasking effectively in a fast-paced environment. Proactive individuals with experience in construction or property management are preferred.

Qualifications

• Extremely organized and detail-oriented.
• Ability to multitask effectively in a fast-paced environment.
• Strong administrative and operational coordination background.

Responsibilities

• Manage field data collection and organization.
• Coordinate scheduling for field teams and projects.
• Support billing processes and enter job costing data.

Skills

Organizational skills

Multitasking

Communication skills

Operational coordination

Tools

Microsoft 365

Excel

Job description

We are seeking a highly organized and proactive Operations Administrative Coordinator to support our field data, billing, scheduling, and administrative operations. This position requires an operationally aggressive individual who can keep pace with high-volume construction and service operations.

Primary Responsibilities

• Manage field data collection and organization
• Review and compile technician and crew information
• Provide administrative support for operations leadership
• Coordinate scheduling for field teams and projects
• Support billing processes and enter job costing data
• Coordinate with project managers, field supervisors, procurement, and accounting
• Review photos, field reports, and work orders for completeness
• Maintain organized job documentation and customer communication records
• Assist with change order tracking and operational reporting
• Support payroll/timekeeping verification as needed
• Perform heavy Microsoft 365, Excel, email, and operations coordination work

Requirements

• Extremely organized and detail-oriented
• Ability to multitask effectively in a fast-paced environment
• Strong administrative and operational coordination background
• Experience in construction, property management, or service industry preferred
• Excellent communication skills with strong follow-through
• Proactive and capable of handling pressure without constant supervision
• Experience with scheduling, billing support, or dispatching strongly preferred

Note: This is not a passive desk role. We need someone operationally aggressive who can keep pace with high-volume construction and service operations.