Operations Admin & Front Desk Coordinator

Worthington Enterprises; Chilton (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

Worthington Enterprises in Chilton, WI, is seeking an Administrative Assistant to support the Operations Manager and plant leadership, coordinate meetings, prepare communications and reports, and manage front desk duties.

The role requires organized, detail-oriented individuals who can handle confidential information, multi-task in a fast-paced manufacturing setting, and work closely with leaders and staff.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills with the ability to manage multiple assignments, projects, events, and deadlines.
• Strong attention to detail and commitment to accurate, high-quality work.
• Strong follow-through, initiative, and personal accountability.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams.
• Ability to prepare professional reports, presentations, meeting materials, and written communications.
• Ability to work independently, exercise sound judgment, anticipate needs, and recognize when additional direction or approval is required.
• Professional and approachable demeanor when interacting with employees, leaders, customers, candidates, vendors, and visitors.
• Ability to remain calm, flexible, and solutions-oriented as priorities change.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Experience supporting senior leaders or multiple members of a leadership team is preferred.
• Experience coordinating meetings, events, vendors, budgets, purchasing activities, or action tracking is preferred.
• Experience working in a manufacturing, operations, or similarly fast-paced environment is preferred.
• Minimum of one to three years of administrative, executive support, office coordination, or related experience.

Responsibilities

• Provides direct administrative support to the Operations Manager and plant leadership team. Manages calendars, appointments, meeting schedules, conference calls, Microsoft Teams meetings, and other leadership coordination needs.
• Supports plant leadership meetings by preparing agendas and materials, coordinating logistics, taking notes, distributing recaps, and tracking action items through completion.
• Prepares, proofreads, formats, and distributes business correspondence, reports, presentations, spreadsheets, meeting materials, and other internal and external communications. Supports weekly, monthly, and other recurring plant reporting by gathering information, preparing materials, and tracking deadlines.
• Prepares and distributes employee communications, plant announcements, digital signage, and other plantwide messaging. Coordinates miscellaneous plant and leadership projects by organizing information, tracking activities, following up with responsible parties, and communicating progress.
• Plans and executes plant meetings, employee recognition activities, service awards, plant dinners, holiday events, company picnics, community and charitable activities, plant tours, and other special events.

Skills

Verbal communication

Written communication

Organization

Time management

Attention to detail

Initiative

Confidentiality

MS Office

Meeting coordination

Professional demeanor

Tools

Microsoft Office

Microsoft Teams

Job description

Worthington Enterprises in Chilton, WI, is seeking an Administrative Assistant to support the Operations Manager and plant leadership, coordinate meetings, prepare communications and reports, and manage front desk duties.

The role requires organized, detail-oriented individuals who can handle confidential information, multi-task in a fast-paced manufacturing setting, and work closely with leaders and staff.