Operations Admin Assistant

Creative Financial Staffing, LLC; Portland (OR); On-site; USD 32,842,000 - 74,501,000; Full time

Job summary

Creative Financial Staffing, LLC in Portland, OR is seeking an Operations Administrative Assistant to support daily operations with precise data entry, records maintenance, and scheduling. You will enter, update, and audit records in company systems, monitor service-related emails, and create dispatches and service records as information changes.

This role requires high accuracy, strong typing, and the ability to work independently in a fast-paced office while providing administrative support to

Qualifications

• Previous data entry and records management experience.
• Strong attention to detail and high accuracy.
• Proficient with Microsoft Excel; familiarity with formulas is a plus.

Responsibilities

• Perform high-volume data entry with accuracy and speed.
• Enter, update, and maintain records in company systems.
• Review data for completeness and fix discrepancies.
• Monitor service emails and input requests into databases.
• Create and update dispatches, schedules, and service records.
• Maintain organized electronic records and ensure current info.
• Provide admin support to operations through data management.
• Answer occasional calls and assist with basic inquiries.

Skills

Data entry

Administrative support

Records management

Typing

Excel

Organizational skills

Attention to detail

Time management

Tools

Excel

Job description

Operations Administrative Assistant

location: Portland, OR
type: Onsite
pay: $23-$26

About the Company & Opportunity:

Join a well-established company that relies on accurate information and efficient processes to support daily operations. This role is ideal for someone who enjoys data entry, working with systems, maintaining records, and ensuring information is entered correctly and on time.

This is a fast-paced office environment where accuracy and attention to detail are highly valued. The team is looking for a dependable professional who enjoys working independently, staying organized, and handling high-volume data entry responsibilities.

Overview of the Role:

• Perform high-volume data entry with a strong focus on accuracy and efficiency.
• Enter, update, and maintain customer, service, scheduling, and operational records in company systems.
• Review data for completeness and accuracy, identifying and correcting discrepancies when needed.
• Monitor service-related emails and accurately input requests into internal databases.
• Create and update dispatches, schedules, and service records as information changes.
• Maintain organized electronic records and ensure information remains current.
• Provide administrative support to the operations team through data management and documentation.
• Answer occasional incoming calls and assist with basic customer inquiries as needed.

What You Bring:

• Previous data entry, administrative support, office assistant, or records management experience.
• Strong attention to detail with a proven ability to maintain a high level of accuracy.
• Comfortable performing repetitive computer-based tasks throughout the day.
• Strong typing, data entry, and organizational skills.
• Ability to process a high volume of information while meeting deadlines.
• Proficiency with Microsoft Excel and other computer applications; experience with formulas is a plus.
• Ability to prioritize tasks, stay focused, and work efficiently in a busy office environment.
• Reliable, dependable, and committed to producing accurate work.

Why This Role Could Be a Great Fit:

• Heavy data entry focus with consistent computer-based work.
• Opportunity to work independently while supporting a collaborative team.
• Stable position with a well-established organization.
• Ideal for candidates who enjoy accuracy, organization, and maintaining detailed records.

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