Office Assistant

Ultimate Staffing; Portland (OR); On-site; USD 27,552 - 33,062; Full time

Job summary

A respected local company in Portland is seeking a dependable Office Assistant to support daily administrative operations. This temp-to-hire role requires strong data entry skills, professional communication, and the ability to work independently in an organized office environment. Key responsibilities include managing calls, data entry in QuickBooks, and general administrative tasks. The pay rate ranges from $20 to $24 per hour, based on experience.

Qualifications

• Strong data entry skills with high attention to detail.
• Comfortable contacting customers regarding accounts receivable or billing matters.
• Ability to work independently in a quiet, onsite office environment.

Responsibilities

• Answer incoming phone calls and provide general reception support.
• Perform accurate data entry, including employee time and vendor invoices.
• Contact customers regarding Accounts Receivable inquiries.
• Complete general administrative tasks like filing, mailing, and document organization.
• Manage post office and bank visits as needed.

Skills

Data entry skills

Customer communication

Professional customer service

Ability to work independently

Organizational skills

Tools

QuickBooks

Microsoft Office Suite

Job description

Position Overview

Our client, a well‑established and highly respected local company, is seeking a dependable and professional Office Assistant to support daily administrative operations. This role is ideal for someone with strong attention to detail who is comfortable working independently and enjoys contributing to a positive, organized office environment. This is a temp‑to‑hire opportunity with long‑term potential.

Location: Onsite - SE Portland

Schedule: Monday-Friday, 8:00 AM - 5:00 PM (1‑hour lunch)

Pay Rate: $20-$24/hour (based on experience)

Employment Type: Temp‑to‑Hire

Key Responsibilities

• Answer incoming phone calls and provide general reception support
• Perform accurate data entry, including employee time and vendor invoices in QuickBooks
• Contact customers regarding Accounts Receivable inquiries
• Complete general administrative tasks such as filing, mailing, and document organization
• Manage post office and bank visits as needed
• Maintain office supplies and assist with coordinating office lunches, snacks, and related needs
• Support additional office tasks as assigned

Top Skills & Qualifications

• Strong data entry skills with high attention to detail
• Comfortable contacting customers regarding accounts receivable or billing matters
• Professional communication and customer service skills
• Ability to work independently in a quiet, onsite office environment
• Organized, reliable, and adaptable

Software & Tools

• QuickBooks
• Microsoft Office Suite

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.