Office Admin Support

Woodall Grain Company; Decherd (TN); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Company-paid STD/Life

401(k) with company contributions

Paid time off

Job summary

Woodall Grain Company is seeking an Office Admin Support to help manage day-to-day operations, data entry, record keeping, and communications with customers, employees, and vendors. The role supports accurate information, organized tasks, and smooth office workflows.

The position is full-time with benefits, including medical, dental, vision, and 401(k) contributions. Strong attention to detail and the ability to work independently or in a team are valued traits for success in this role.

Qualifications

• High school diploma or equivalent preferred.
• Office or administrative experience preferred.
• Basic computer skills, including email, Word, and Excel.
• Accurate data entry skills and strong attention to detail.
• Ability to organize paperwork, prioritize tasks, and meet deadlines.
• Clear communication skills and a professional, helpful attitude.
• Ability to follow instructions, learn company systems, and work independently and as part of a team.
• Dependability and consistent attendance.

Responsibilities

• Enter, review, and verify data in company systems for accuracy and completeness.
• Prepare, scan, and organize departmental documents, maintaining accurate electronic and paper files.
• Answer phone calls, direct inquiries, and assist customers, visitors, and employees professionally.
• Assist with invoices, tickets, receipts, and other transaction records as assigned.
• Coordinate with other departments to gather missing information and correct documentation errors.
• Follow up on outstanding paperwork and assigned tasks.
• Provide additional administrative support as needed.

Skills

Data entry

Communication

Organizational skills

Teamwork

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

The Office Admin Support position is responsible for supporting day-to-day office operations, including data entry, maintaining records, assisting with paperwork, and communicating with customers, employees, and vendors. This role helps keep information accurate, tasks organized, and office operations running smoothly.

What You’ll Do:

• Enter, review, and verify data in company systems for accuracy and completeness
• Prepare, scan, and organize departmental documents, maintaining accurate electronic and paper files
• Answer phone calls, direct inquiries, and assist customers, visitors, and employees professionally
• Assist with invoices, tickets, receipts, and other transaction records as assigned
• Coordinate with other departments to gather missing information and correct documentation errors
• Follow up on outstanding paperwork and assigned tasks
• Provide additional administrative support as needed

What We’re Looking For:

• High school diploma or equivalent preferred
• Office or administrative experience preferred
• Basic computer skills, including email, Microsoft Word, and Excel
• Accurate data entry skills and strong attention to detail
• Ability to organize paperwork, prioritize tasks, and meet deadlines
• Clear communication skills and a professional, helpful attitude
• Ability to follow instructions, learn company systems, and work independently and as part of a team
• Dependability and consistent attendance

What We Offer:

• Hourly pay based on the responsibilities of the position and relevant experience
• Full-time, year-round employment
• Full benefits package including medical, dental, and vision
• Company-paid Short-Term Disability (STD) and Basic Life Insurance
• Optional supplemental insurance coverage available
• 401(k) with company-paid 3% Safe Harbor contribution
• Paid time off and holidays
• Team environment with training and support
• Office environment supporting multiple departments located on two office levels
• Access between office levels is by stairs, with regular movement between floors throughout the workday
• Work involves extended computer use, sitting, standing, walking, and handling office files and supplies
• Regular interaction with customers, employees, vendors, and other departments