Onsite Plant Admin - Billing, Payroll & Ops

Talentify; Coeymans Hollow (NY); On-site; USD 57,308,000 - 61,606,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan – Pre-tax and R

Life Insurance

Disability

Health Spending Account

Transportation benefits

Employee Assistance Program

Paid Time Off

Job summary

Aston Carter is seeking a Plant Administrative Assistant for a fully onsite role in Coeymans Hollow, NY. You will handle phone inquiries, enter orders, support dispatchers, and assist with billing and payroll/statistics reporting.

The position requires 2–3 years in customer service and familiarity with ERP systems like Oracle or JD Edwards, plus Excel. Hours are Monday–Friday, 7:00 AM–4:30 PM, with contract-to-hire prospects.

Qualifications

• 2-3 years of experience in customer service, answering phones, administrative duties, and billing.
• Experience with Accounting ERP systems such as Oracle or JD Edwards.
• Basic proficiency in Excel.

Responsibilities

• Answer phones and take orders for dispatchers and billing.
• Operate scales for weighing trucks and process payroll and production statistics.
• Process vendor invoices and purchase orders.
• Provide administrative support for plant management.
• Track inventory, equipment utilization, and labor hours.
• Manage order entry, accounts payable, and billing support.

Skills

Customer service

Phone answering

Administrative duties

Billing

Oracle/JD Edwards

Excel

KRONOS Payroll

Tools

Oracle JD Edwards

KRONOS

Job description

Aston Carter is seeking a Plant Administrative Assistant for a fully onsite role in Coeymans Hollow, NY. You will handle phone inquiries, enter orders, support dispatchers, and assist with billing and payroll/statistics reporting.

The position requires 2–3 years in customer service and familiarity with ERP systems like Oracle or JD Edwards, plus Excel. Hours are Monday–Friday, 7:00 AM–4:30 PM, with contract-to-hire prospects.