Onsite Administrative Pro — Construction Office

Talentify; Wilmington (MA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

PTO / Vacation

Job summary

Aston Carter is seeking an Administrative Assistant to support a growing general contracting and construction office in Wilmington, MA. This onsite role handles day-to-day administrative tasks and acts as the primary office resource while leadership travels to job sites.

The position is a 6-month contract-to-hire, with hours 9:00 AM–5:00 PM, Monday through Friday, and a pay range of $20.00–$24.00 per hour. Strong Microsoft Office skills and organizational abilities are essential.

Qualifications

• 45+ years of administrative, clerical, or office support experience.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Strong organizational skills and high attention to detail.
• Ability to work independently and manage day-to-day responsibilities.

Responsibilities

• Provide daily administrative support to the Director and Assistant Director.
• Maintain and organize electronic and physical files.
• Prepare and format documents and correspondence as needed.
• Assist with invoicing and billing and verify related information.
• Coordinate communication with employees, leadership, vendors, and contacts.
• Support special projects and office initiatives as needed.

Skills

Administrative experience

Communication skills

Microsoft Office

Organizational skills

Independent work

Customer service

On-site work

Detail-oriented

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Aston Carter is seeking an Administrative Assistant to support a growing general contracting and construction office in Wilmington, MA. This onsite role handles day-to-day administrative tasks and acts as the primary office resource while leadership travels to job sites.

The position is a 6-month contract-to-hire, with hours 9:00 AM–5:00 PM, Monday through Friday, and a pay range of $20.00–$24.00 per hour. Strong Microsoft Office skills and organizational abilities are essential.