Operations Administrative Assistant – Scheduling & Customer Support

Talentify; Sanger (CA); On-site; USD 57,308,000 - 60,174,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k)

Life Insurance

Short/Long-term disability

HSA

Transportation benefits

Employee Assistance Program

PTO

Job summary

Aston Carter is seeking an Administrative Assistant for a Contract-to-Hire role in Sanger, CA. You will support customers, operations, inventory, shipping and production teams, ensuring orders move smoothly from purchase order to delivery while delivering excellent service.

Ideal candidates have admin or customer service experience, strong data-entry skills, and proficiency with Excel, Word, and Outlook. This onsite role offers stability and opportunities to grow with the team.

Qualifications

• Administrative, office support, or customer service experience.
• Strong data entry skills with excellent attention to detail.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Experience managing multiple priorities and deadlines.
• Strong organizational and communication skills.
• Reliable work ethic and a customer-first mindset.

Responsibilities

• Serve as the go-to contact for customers and provide outstanding service.
• Process customer purchase orders and support production scheduling.
• Track inventory levels and help ensure orders are fulfilled on time.
• Communicate order updates, changes, and confirmations with customers.
• Create reports and analyze order, sales, and inventory data.
• Collaborate with operations, shipping, maintenance, sales, and design teams.
• Investigate and resolve order discrepancies and customer concerns.
• Support accounts receivable activities and maintain accurate records.
• Coordinate vendor information, tooling, artwork, and production requirements.
• Participate in process improvement initiatives and help drive operational efficiency.

Skills

Administrative experience

Data entry

Excel

Word

Outlook

Multitasking

Communication

Customer-first mindset

Tools

Excel

Word

Outlook

Job description

Aston Carter is seeking an Administrative Assistant for a Contract-to-Hire role in Sanger, CA. You will support customers, operations, inventory, shipping and production teams, ensuring orders move smoothly from purchase order to delivery while delivering excellent service.

Ideal candidates have admin or customer service experience, strong data-entry skills, and proficiency with Excel, Word, and Outlook. This onsite role offers stability and opportunities to grow with the team.