Operations & Billing Specialist — In-Office, Growth Path

Talentify; Woodbridge Township (NJ); On-site; USD 18,000 - 30,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

401(k) Retirement Plan

Life Insurance

Disability coverage

HSA

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is seeking a Business Operations and Billing Specialist in a fully on-site role in Keasbey, NJ. The position supports billing and operations, handling invoices, data entry, and customer/vendor communications in a professional office setting.

Responsibilities include processing billing, reconciling documents, and coordinating with the warehouse team. Strong attention to detail, a self-starter mindset, and experience with WMS/Excel are essential.

Qualifications

• Proven data entry accuracy in billing/ops contexts.
• Experience creating invoices and reconciling with shipment docs.
• Strong email communication skills for high-volume messages.
• Familiarity with warehouse management systems (Infor WMS or similar).
• Proficient with Microsoft Access and Excel for data tracking.

Responsibilities

• Process billing and operations activities using online systems.
• Collect and organize shipment documents for completeness and accuracy.
• Compare shipment docs with deliveries to confirm matching records.
• Ensure billing aligns with shipment docs before invoicing.
• Prepare and send accurate invoices and maintain billing records.

Skills

Data entry

Invoice accuracy

Email communication

WMS experience

Excel & Access

Attention to detail

Customer support

Multi-tasking

Self-starter

Team collaboration

Tools

Infor WMS

Microsoft Access

Excel

Job description

Aston Carter is seeking a Business Operations and Billing Specialist in a fully on-site role in Keasbey, NJ. The position supports billing and operations, handling invoices, data entry, and customer/vendor communications in a professional office setting.

Responsibilities include processing billing, reconciling documents, and coordinating with the warehouse team. Strong attention to detail, a self-starter mindset, and experience with WMS/Excel are essential.