Administrative Assistant

Talentify; Coeymans Hollow (NY); On-site; USD 57,308,000 - 61,606,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan – Pre-tax and R

Life Insurance

Disability

Health Spending Account

Transportation benefits

Employee Assistance Program

Paid Time Off

Job summary

Aston Carter is seeking a Plant Administrative Assistant for a fully onsite role in Coeymans Hollow, NY. You will handle phone inquiries, enter orders, support dispatchers, and assist with billing and payroll/statistics reporting.

The position requires 2–3 years in customer service and familiarity with ERP systems like Oracle or JD Edwards, plus Excel. Hours are Monday–Friday, 7:00 AM–4:30 PM, with contract-to-hire prospects.

Qualifications

• 2-3 years of experience in customer service, answering phones, administrative duties, and billing.
• Experience with Accounting ERP systems such as Oracle or JD Edwards.
• Basic proficiency in Excel.

Responsibilities

• Answer phones and take orders for dispatchers and billing.
• Operate scales for weighing trucks and process payroll and production statistics.
• Process vendor invoices and purchase orders.
• Provide administrative support for plant management.
• Track inventory, equipment utilization, and labor hours.
• Manage order entry, accounts payable, and billing support.

Skills

Customer service

Phone answering

Administrative duties

Billing

Oracle/JD Edwards

Excel

KRONOS Payroll

Tools

Oracle JD Edwards

KRONOS

Job description

Job Title: Plant Administrative AssistantJob Description

The role primarily involves answering phones, taking stone orders, and entering orders into our systems for the dispatchers, as well as assisting with billing.

Responsibilities

• Operate scales for weighing company, customer, and third-party trucks.
• Process vendor invoices and purchase orders.
• Provide administrative support for plant management.
• Compile, enter, and report payroll and production statistics.
• Track finished goods inventory, equipment utilization, plant costs, and labor hours.
• Purchase parts and safety supplies.
• Maintain fuel inventory and equipment downtime reports.
• Handle month-end accruals and reporting.
• Process personnel changes and maintain files.
• Perform timekeeping and customer service duties.
• Manage order entry, accounts payable, phones, clerical tasks, and billing support.

Essential Skills

• 2-3 years of experience in customer service, answering phones, administrative duties, and billing.
• Experience with Accounting ERP systems such as Oracle or JD Edwards.
• Basic proficiency in Excel.

Additional Skills & Qualifications

• Experience with Payroll ERP systems such as KRONOS is preferred but not required.
• Ability to troubleshoot effectively.

Work Environment

The role is fully onsite, Monday through Friday, with hours typically from 7:00 AM to 4:30 PM. This is not a typical office environment; you will be working in a small office located within the quarry.

Job Type & Location

This is a Contract to Hire position based out of Coeymans Hollow, NY.

Pay and Benefits

The pay range for this position is $20.00 - $21.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Coeymans Hollow,NY.

Application Deadline

This position is anticipated to close on Sep 17, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.