Onsite Administrative Pro: Front Desk & Office Support

Talentify; Joliet (IL); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is seeking an Administrative Assistant / Receptionist for a fully onsite role in Joliet, IL. You will be the first point of contact, manage front desk operations, handle orders and invoicing, and support multiple departments in a small, family-style environment.

Ideal candidates have 2–3 years of admin experience, excellent communication, and proficiency in Word, Excel, and Outlook. Hours are 8:00am–4:30pm, Monday–Friday, with pay in the $22–$25/hour range.

Qualifications

• 2–3+ years of administrative experience in an office environment.
• Strong customer service skills with a professional and friendly demeanor.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook for email and calendar management.
• Accurate data entry skills with strong attention to detail for order entry, invoicing, and record keeping.
• Experience managing multi-line phones, routing calls, and handling general email inboxes.
• Ability to draft, proofread, and format professional correspondence, reports, and presentations.
• Organizational skills to maintain filing systems, manage supplies, and keep reception tidy.
• Ability to work independently, learn quickly, and manage multiple tasks in a busy office.
• Strong communication skills, written and verbal, with clear, courteous responses.
• Comfort working in an industrial office setting within a chemical plant environment.

Responsibilities

• Greet and welcome visitors, directing guests to the appropriate person or department.
• Answer and screen incoming calls, routing messages accurately and promptly.
• Manage the general email inbox and provide professional responses.
• Provide clerical support including filing, copying, scanning, emailing, and data entry.
• Serve as a backup for Customer Service by handling orders when needed.
• Prepare and distribute customer invoices accurately and on time.
• Receive, sort, and distribute mail, parcels, and deliveries.
• Maintain a clean, organized reception area and stocked common spaces.
• Monitor and restock office and kitchen supplies as needed.
• Coordinate and schedule appointments and conference room bookings.

Skills

Administrative experience

Customer service

Communication

Attention to detail

Multiline phones

Calendaring

Drafting & proofreading

Organization

Independent worker

Professional correspondence

Industrial office environment

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Aston Carter is seeking an Administrative Assistant / Receptionist for a fully onsite role in Joliet, IL. You will be the first point of contact, manage front desk operations, handle orders and invoicing, and support multiple departments in a small, family-style environment.

Ideal candidates have 2–3 years of admin experience, excellent communication, and proficiency in Word, Excel, and Outlook. Hours are 8:00am–4:30pm, Monday–Friday, with pay in the $22–$25/hour range.